HR Administrator

Primary Care Careers; Leigh on Sea; On-site; GBP 25,000 - 35,000; Part time

Job summary

A healthcare provider in Leigh-on-Sea is seeking a part-time HR Assistant to oversee HR operations and support the management team. Responsibilities include processing new starters, managing payroll activities, and responding to HR queries. Candidates should have a year of HR experience or a CIPD qualification, along with excellent communication and organizational skills. The role offers 33 days of annual leave, including bank holidays.

Benefits

Annual leave: 33 days including bank holidays

Responsibilities

• Process new starters, including contracts and onboarding paperwork.
• Manage payroll-related activities and admin duties.
• Support employee relations administration.
• Co-ordinate recruitment and onboarding alongside hiring managers.
• Respond to colleague HR queries.

Skills

Excellent communication and organisational skills

Ability to manage multiple priorities and meet tight deadlines

Self-motivated with excellent time management

Ability to maintain confidentiality and data integrity

Flexible and proactive approach

Education

At least one year HR experience/CIPD qualification

Job description

The Pall Mall Surgery are looking to appoint an experienced HR Assistant on a part-time basis for 20 hours per week. The post-holder will be required to work as part alongside the Pall Mall Surgery senior management team under the direction of the practice business manager and practice operations manager in providing HR support in relation to the practice team and the Primary Care Network (PCN) team.

The HR assistant will be responsible for overseeing the day-to-day HR operations of the practice and PCN.

Main duties of the job

• Process new starters, including contracts, onboarding paperwork and setting up on HR systems.
• Carry out payroll-related activities and ad hoc admin duties such as filing and downloading overtime and expense claims in preparation for payment.
• Manage leavers, update trackers, and organise and minute exit interviews meetings.
• Co-Ordinate annual staff appraisals ensuring appropriate follow-up actions are referred.
• Maintain employee records and process changes through TeamNet.
• Support employee relations administration, ensuring accurate information recorded.
• Track and support probationary reviews with line managers.
• Help co-ordinate recruitment and onboarding alongside hiring managers.
• Respond to colleague HR queries
• Respond to and co-ordinate flexible working requests within appropriate timescales.
• Ensure appropriate contract addendums issued when changes made to a staff members employment terms.
• Carry out eligibility to work checks.
• Support absence management and help ensure consistent application across departments.
• Maintain full confidentiality and always uphold data protection standards.
• Annual audit of staff records to ensure compliance with GDPR regulations.
• Liaise with external HR provider when specialist advice required.

About us

The Pall Mall surgery is in Leigh-on-Sea, Essex and serves 22,000 patients. We have 6 GP partners, 9 salaried GPs as well as a large team of clinical and non-clinical staff helping to care for our practice list. We are also part the SS9 South PCN, working in collaboration with The Highlands Surgery to provide additional services to both practice populations.

The post offers:

• Annual leave: 33 days FTE including bank holidays.

Job responsibilities

Ifyou would like to find out more information about this role, please see theattached job specification.

Person Specification

Qualifications

• At least one year HR experience/CIPD qualification

Experience

• Excellent communication and organisational skills
• Able to manage multiple priorities and meet tight deadlines
• Self-motivated, with excellent time management and attention to detail
• Able to maintain confidentiality and data integrity
• A flexible, proactive approach and ability to adapt to change
• Flexibility to meet the needs of the practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.