HR Administrator

Search Consultancy LTD; Kirkcaldy; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading business in Fife is seeking an HR Administrator for a hybrid temporary role in Kirkcaldy. The position involves providing comprehensive administration support to the HR team, including processing payroll queries, administering documents, and maintaining accurate HR records. The ideal candidate will have previous HR experience, excellent communication skills, and a high level of IT proficiency, particularly in MS Office. This role offers a pay rate of up to £14.00 per hour with potential for extension or permanence.

Benefits

Hybrid working model

Holiday pay

Qualifications

• Previous experience in an HR role is essential.
• High competence in communication with all levels of staff.
• Strong organisational abilities to manage a busy workload.

Responsibilities

• Act as first point of contact for HR and Payroll inquiries.
• Investigate payroll queries with the payroll provider.
• Administer Long Service Awards and flexible working requests.
• Maintain HR documentation and electronic staff files.

Skills

Previous HR, Recruitment or L&D Administration experience

Excellent interpersonal & communication skills

Excellent organisational skills

Solid IT Skills including MS Office

Ability to prioritise and manage workloads

Education

Studying for CIPD or other HR qualifications

Tools

MS Office suite

Job description

HR Administrator
Based in Kirkcaldy | hybrid working available (Monday & Wednesday in-office days)
Full Time hours | Monday to Friday | 36 hours per week
Temp role for a minimum of 3 months | likely to go longer & may become permanent
Pay rate up to £14.00 per hour + holiday pay (depending on experience)

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial 12 week contract which is very likely to be extended & may become permanent.

The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business.

Responsibilities

• Act as a first point of contact for all managers & employees that require support with general HR or Payroll queries.
• Investigate and Escalate payroll queries to the company's payroll provider.
• Prepare HR correspondence & documents to be signed‑off by the HR Advisors / Head of HR.
• Administer Long Service Awards, flexible working requests & early retirement applications.
• Prepare and maintain Excel sheets.
• Collate and verify pre‑employment checks, ensuring they have been completed in line with company policies.
• Process all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider.
• Update staff details throughout the employee life‑cycle.
• Provide sickness & absence information to managers on request to assist in the monitoring of absence triggers.
• Assist in the audit of the HR database to ensure that all information is accurate and up-to-date.
• Collate and maintain electronic staff files.
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents – as well as ad‑hoc tasks as directed.

Qualifications

• Previous experience within an HR, Recruitment or L&D Administration role – THIS EXPERIENCE IS ESSENTIAL.
• Candidates who have studied or are studying for CIPD or other HR qualifications would be preferred, although this is not essential.
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily.
• Excellent organisational skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required.
• Solid IT Skills including the full MS Office suite (particularly Excel) – HR systems experience would be advantageous.

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.