HR Administrator

Hermès; City Of London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A luxury goods firm in London seeks a HR Administrator to manage HR processes from contracts to onboarding, ensuring data integrity in HR systems. Candidates should possess excellent interpersonal skills, strong organisation abilities, and knowledge of UK Employment Law. Proficiency in Microsoft Office and prior experience with HR systems are essential. This role requires a detail-oriented mindset in a fast-paced environment.

Qualifications

• Excellent communication skills with ability to interact well with all staff.
• Autonomous while collaborating as a team player.
• Strong attention to detail and accuracy in work.

Responsibilities

• Manage and coordinate all HR administration across the employee lifecycle.
• Prepare employee contracts, offer letters, and employment change confirmations.
• Ensure seamless onboarding for new starters.

Skills

Curious and eager to learn

Emotional intelligence

Strong team spirit

Excellent interpersonal skills

People orientated mindset

Basic knowledge of UK Employment Law

Excellent IT skills

Strong organisation skills

Attention to detail

Ability to thrive in a fast-paced environment

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

HR systems

Job description

Role Mission

Hermès GB Ltd are looking for a HR Administrator to join the team. This role will take ownership of all online and offline administration across the employee lifecycle, with a strong focus on managing the process between contract to onboarding for all new starters as well as internal moves across the subsidiary, including our new Maison.

Providing comprehensive support, the HR Administrator will be a central point of support between Core HR, Recruitment and Learning & Development – coordinating project work as needed and taking responsibility for data retention and data integrity, both digitally, within our Oracle system, and physical assets.

Key Responsibilities

• HR Systems and Onboarding
• Prepare employee contracts, offer letters, and letters to confirm employment changes.
• Compile and send out employee new starter contract packs & checklists.
• Work closely with Recruitment and L&D to ensure a seamless onboarding process for all new starters.
• Accurate maintenance of employee files – on our HR system files.
• Ensure accuracy on our HR System, ensuring all employee changes, as well as promotions and secondments are completed in a timely manner.
• HR and Employee Relations
• Immigration tracking for proof of right to work, support with employment letters relating to visa applications.
• Notetaking in formal HR meetings.
• Preparation of lower-level employee relations cases with guidance from HR Manager.
• Support in tracking of employee holiday and sickness absences.
• General Administration and HR Projects
• Stay up to date on filing and employee trackers.
• Completing monthly GDPR and data retention checks to ensure we are compliant with regulations.
• General administrative support to HR Team.
• Supporting and coordinating ad-hoc projects.
• Support HR Assistant in sending touchpoint cards monthly.

Please Note: You must hold a valid visa allowing you to work full time for the entire duration of employment, as we do not offer visa sponsorship. Job responsibilities and functions are not limited to the above. We as Hermès employees must always ensure that all functions of our position are represented with the highest level of professionalism.

About You

• Curious and eager to learn
• Emotional intelligence
• Strong team spirit
• Excellent interpersonal skills
• Passionate about HR topics
• People orientated mindset
• Basic knowledge of UK Employment Law
• Excellent IT skills – Microsoft Outlook, Excel, PowerPoint (mandatory) – experience with HR systems (desirable)
• Good communication skills and ability to interact well with all staff up to senior executive level.
• Strong organisation skills
• Keen on attention to detail and accuracy in all work
• Able to focus and thrive in a fast-paced environment
• Autonomous whilst also being a strong collaborator and team player