HR Administrator

Pertemps Scotland; City of Edinburgh; On-site; GBP 80,000 - 100,000; Part time

Job summary

A recruitment agency is seeking a highly organised Human Resources Administrator in Edinburgh to support HR operations. The ideal candidate will have administrative experience, excellent communication skills, and proficiency in Microsoft Office. Responsibilities include taking meeting minutes, managing HR records, and providing administrative support. This is a temporary, full-time position offering £14.02 per hour.

Qualifications

• Proven administrative experience, ideally within an HR or confidential environment.
• Excellent written and verbal communication skills.
• Strong attention to detail with the ability to record accurate meeting notes.
• High level of discretion and respect for confidentiality.
• Proficiency in Microsoft Office (Word, Outlook, Excel, etc.).
• Strong organisational and time management skills with the ability to meet tight deadlines.

Responsibilities

• Attend HR meetings including absence management, disciplinary, and investigation sessions.
• Take detailed and accurate minutes, producing professional documentation promptly.
• Prepare, collate, and maintain meeting packs and supporting paperwork.
• Manage and store confidential HR records in line with data protection policies.
• Liaise with managers and HR colleagues to coordinate meetings and gather information.
• Provide general administrative support to the wider HR department as required.

Skills

Proven administrative experience

Excellent written and verbal communication skills

Strong attention to detail

High level of discretion

Proficiency in Microsoft Office

Strong organisational and time management skills

Job description

Role: Human Resources Administrator

Location: Edinburgh East & West

Hours: Monday to Friday (36 hours per week)

Pay Rate: £14.02 per hour

Duration: Temporary ongoing

Start Date: Immediate

About the Role

We are seeking a highly organised and detail-oriented Administrator to join a busy HR team, providing essential support across a range of employee relations and meeting activities.

This is a key role supporting HR casework by coordinating, attending, and documenting meetings such as absence management, disciplinary, and investigation proceedings. You'll ensure all documentation is accurate, timely, and confidential, helping the team maintain compliance and efficiency.

Main Duties & Responsibilities

• Attend HR meetings including absence management, disciplinary, and investigation sessions
• Take detailed and accurate minutes, producing professional documentation promptly
• Prepare, collate, and maintain meeting packs and supporting paperwork
• Manage and store confidential HR records in line with data protection policies
• Liaise with managers and HR colleagues to coordinate meetings and gather information
• Provide general administrative support to the wider HR department as required

Essential Requirements

• Proven administrative experience, ideally within an HR or confidential environment
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to record accurate meeting notes
• High level of discretion and respect for confidentiality
• Proficiency in Microsoft Office (Word, Outlook, Excel, etc.)
• Strong organisational and time management skills with the ability to meet tight deadlines

Desirable Skills

• Experience supporting absence or disciplinary casework
• Knowledge of HR processes or employment law

The Ideal Candidate Will

• Demonstrate excellent timekeeping, reliability, and professionalism
• Be trustworthy, approachable, and discreet
• Thrive in a fast-paced environment while maintaining accuracy
• Work proactively and adapt to changing priorities
• Be an effective communicator and team player

If you have the skills and experience to succeed in this role, apply directly via this advert today and take the next step in your HR career.