HR Administrator

Philippa Gee Wealth Management Ltd; Bolton; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization is seeking an HR Administrator to provide essential administrative support to the HR team. The ideal candidate will have excellent organizational and communication skills, along with previous administrative experience. This position involves managing recruitment processes, maintaining personnel files, and working with sensitive information. The role comes with a full-time contract and opportunities for professional development.

Benefits

35 days annual leave

Generous maternity package

Contributory pension scheme

Free parking

Healthcare cash plan

Training opportunities

Qualifications

• Previous administration experience.
• Experience in updating and maintaining HR databases.

Responsibilities

• Provide full administrative support to the HR department.
• Assist with recruitment and onboarding processes.
• Maintain electronic personnel files.
• Respond to internal and external queries.

Skills

Excellent verbal, written and numeracy skills

Excellent organisational skills

Strong IT skills

Well-developed interpersonal skills

Education

GCSE English and Maths at or above Grade C

Tools

Excel

Word

Outlook

PowerPoint

Social media

Job description

Job Summary

An exciting opportunity has arisen for an efficient and effective administrator with excellent organisational and interpersonal skills to support the work of our Human Resources team.

The successful candidate will make a real difference to our staff and patients by providing a comprehensive administrative support to the HR function. You will play a key role in maintaining accurate records, supporting recruitment and onboarding processes, and manage sensitive information with care and confidentiality. Youll also need to balance multiple tasks and priorities effectively.

Main duties of the job:

As HR Administrator, you will provide full administrative support to the HR team to ensure an efficient service is provided to all departments. Youll assist with recruitment, onboarding and employment changes, as well as responding to internal and external queries and maintaining digital personnel files. Youll also support line managers in HR processes, including occasional notetaking at formal meetings, and therell be an opportunity to support the Head of HR and HR Officer on various HR projects.

Youll need to have some previous administrative experience, although this does not necessarily have to be within an HR team. Youll need excellent communication and numeracy skills and will be highly organised, and able to manage time and prioritise your workload effectively. Youll also need well-developed interpersonal skills, be confident in communicating with colleagues at all levels, and have strong IT skills. Experience of updating and maintaining an HR database would be an advantage.

In this role youll have access to sensitive and confidential information so youll need to be highly trustworthy and discreet. Youll also be a team player, adaptable and able to work under pressure and to hard deadlines.

Finally, we will want to see that you have a commitment to the vision and values of Bolton Hospice.

About Us

Bolton Hospice provides free, expert care to local people facing terminal and life‑limiting illnesses, and their families, in the hospice itself and in patients own homes.

We offer our employees an attractive benefits package, including 35 days annual leave (including bank holidays), rising to 40 days with long service, generous enhanced maternity package, contributory pension scheme, life assurance, free parking, healthcare cash plan, Blue Light Discount Card, discounted meals and excellent training opportunities. We also offer continuity of service from the NHS with respect to pension and holiday allowance.

Job Purpose

• To provide efficient and effective administrative support to the HR Team.

Role Responsibilities

• Provide full administrative support to the HR department to ensure an efficient HR service is delivered to all hospice teams.
• Assist with all aspects of recruitment, including advertising vacancies, collating applications, corresponding with candidates and making interview arrangements.
• Onboarding successful applications including pre‑employment checks, induction arrangements and preparing contracts.
• Maintain the hospice’s DBS register.
• Process any employment changes such as changes in hours, changes in working patterns, etc.
• Note and process accurate and timely messages within the HR department.
• Respond to internal and external queries, including emails sent to recruitment and HR admin inboxes, or signposting as appropriate.
• Provide administrative support to line managers in HR processes where required, including occasional note‑taking at investigations or formal meetings.
• Maintain personnel files, ensuring all employee documents are stored electronically.
• Support the HR Officer and Head of HR with the development and implementation of projects as required.
• Monitor sickness and ensure relevant documents are submitted to the HR department.
• Assist in the maintenance of the Staff Care system.
• Any other duties as specified by the Head of HR.
• Maintain confidentiality at all times, in accordance with the Data Protection Act, and be aware of the sensitivity of HR issues in all aspects of the role.

Person Specification

Essential Qualifications

• Good level of general education, with a minimum of GCSE English and Maths at or above Grade C, or equivalent qualification.

Essential Skills

• Excellent verbal, written and numeracy skills.
• Excellent organisational skills, including the ability to manage time and prioritise workload effectively.
• Strong IT skills, conversant with Excel, Word, Outlook, PowerPoint and social media.
• Well‑developed interpersonal skills, able to communicate effectively with colleagues at all levels.

Desirable Knowledge

• Some understanding of a clinical environment.

Essential Experience

• Previous administration experience.

Desirable Experience

• Experience in updating and maintaining HR databases.

Essential Personal Attributes

• Able to work independently and on own initiative, within specified guidelines or processes.
• Adaptable and able to work in a team environment.
• Able to work appropriately with confidential and sensitive information.
• Able to work under pressure.
• A commitment to the vision and values of Bolton Hospice.

Desirable Personal Attributes

• Willingness to attend training events as and when required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details

Bolton Hospice
Queens Park Street
Bolton
BL1 4QT
Website: http://www.boltonhospice.org.uk/

Additional Information

Salary: £24,463 to £26,092 a year
Contract: Permanent
Working pattern: Full‑time
Reference number: B0057‑25‑0020
Location: Queens Park Street, Bolton, BL1 4QT