HR Administrator

NHS; Bolton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A healthcare organization in the UK is seeking an efficient HR Administrator to provide comprehensive administrative support to the HR team. The role involves managing recruitment processes, maintaining employee records, and responding to various HR-related queries. Candidates should have previous administrative experience and strong interpersonal skills. An attractive benefits package including generous leave and pension is offered.

Benefits

35 days annual leave

Generous maternity package

Contributory pension scheme

Life assurance

Healthcare cash plan

Discounted meals

Qualifications

• Previous administrative experience is essential.
• Experience in updating and maintaining HR databases is advantageous.
• A good level of general education is required.

Responsibilities

• Provide full administrative support to the HR department.
• Assist with recruitment, onboarding, and employment changes.
• Respond to internal and external queries.

Skills

Excellent verbal skills

Excellent written skills

Excellent organisational skills

Strong IT skills

Well-developed interpersonal skills

Education

GCSE English and Maths at or above Grade C

Tools

Excel

Word

Outlook

PowerPoint

Job description

An exciting opportunity has arisen for an efficientand effective administrator with excellent organisational and interpersonalskills to support the work of our Human Resources team.

The successful candidate will make a real differenceto our staff and patients by providing a comprehensive administrative supportto the HR function. You will play a key role in maintaining accurate records,supporting recruitment and onboarding processes, and manage sensitiveinformation with care and confidentiality. Youll also need to balance multipletasks and priorities effectively.

Main duties of the job

As HRAdministrator, you will provide full administrative support to the HR team toensure an efficient service is provided to all departments.

Youllassist with recruitment, onboarding and employment changes, as well asresponding to internal and external queries and maintaining digital personnelfiles.

Youllalso support line managers in HR processes, including occasional notetaking atformal meetings, and therell be an opportunity to support the Head of HR andHR Officer on various HR projects.

Youllneed to have some previous administrative experience, although this does notnecessarily have to be within an HR team. Youll need excellent communicationand numeracy skills and will be highly organised, and able to manage time andprioritise your workload effectively.

Youllalso need well-developed interpersonal skills, be confident in communicatingwith colleagues at all levels, and have strong IT skills. Experience ofupdating and maintaining an HR database would be an advantage.

Inthis role youll have access to sensitive and confidential information soyoull need to be highly trustworthy and discreet. Youll also be a teamplayer, adaptable and able to work under pressure and to hard deadlines.

Finally,we will want to see that you have a commitment to the vision and values ofBolton Hospice.

About us

Bolton Hospice provides free, expert care to local people facing terminal and life-limiting illnesses, and their families, in the hospice itself and in patients own homes.

We offer our employees an attractivebenefits package, including 35 days annual leave (including bank holidays),rising to 40 days with long service, generous enhanced maternity package,contributory pension scheme, life assurance, free parking, healthcare cash plan,Blue Light Discount Card, discounted meals and excellent trainingopportunities. We also offer continuity of service from the NHS with respect topension and holiday allowance.

Job responsibilities

Job Purpose:

• To provide efficient and effective administrative support to the HR Team.

Role Responsibilities:

• Provide full administrative support to the HR department to ensure an efficient HR service is delivered to all hospice teams.
• Assist with all aspects of recruitment, including advertising vacancies, collating applications, corresponding with candidates and making interview arrangements.
• Onboarding successful applications including pre-employment checks, induction arrangements and preparing contracts.
• Maintaining the Hospices DBS register
• Processing any employment changes such as changes in hours, changes in working patterns etc
• Note and process accurate and timely messages within the HR department.
• Respond to internal and external queries, including emails sent to recruitment and HR admin inboxes, or signposting as appropriate.
• Provide administrative support to line managers in HR processes where required, including occasional note taking at investigations or formal meetings.
• Maintain personnel files, ensuring all employee documents are stored electronically.
• Support the HR Officer and Head of HR with the development and implementation of projects as required.
• Monitor sickness and ensure relevant documents are submitted to the HR department.
• Assist in the maintenance of the Staff Care system.
• Any other duties as specified by the Head of HR.
• Maintain confidentiality at all times, in accordance with the Data Protection Act, and be aware of the sensitivity of HR issues in all aspects of the role.

Person Specification

Qualifications

• Good level of general education, with a minimum of GCSE English and Maths at or above Grade C, or equivalent qualification.

Skills

• Excellent verbal, written and numeracy skills.
• Excellent organisational skills, including the ability to manage time and prioritise workload effectively.
• Strong IT skills, conversant with Excel, Word, Outlook, PowerPoint and social media.
• Well-developed interpersonal skills, able to communicate effectively with colleagues at all levels.

Knowledge

• Some understanding of a clinical environment.

Experience

• Previous administration experience.
• Experience in updating and maintaining HR databases.

Personal Attributes

• Able to work independently and on own initiative, within specified guidelines or processes.
• Adaptable and able to work in a team environment.
• Able to work appropriately with confidential and sensitive information.
• Able to work under pressure.
• A commitment to the vision and values of Bolton Hospice.
• Willingness to attend training events as and when required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.