HR & Admin Assistant

AESC; Sunderland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading energy sustainability firm in the UK is seeking an HR & Admin Assistant to support administration procedures for short-term assignees. The ideal candidate is detail-oriented, fluent in English and Chinese, and has strong organizational skills. This 6-month contract role may lead to further opportunities based on performance.

Qualifications

• Preference for majors in Human Resources, Administration, or Management.
• Previous experience in administration coordination is preferred.
• Ability to work independently.

Responsibilities

• Support invitation letters for short-term assignees.
• Manage housing and car rental arrangements.
• Handle vendor management and invoice processing.
• Assist with business insurance registration.
• Support visa application processes.

Skills

Organizational skills

Attention to detail

Self-motivation

Communication skills in English

Communication skills in Chinese

Education

Currently enrolled bachelor's students

Job description

Overview

Expectations: We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant responsibility in managing administration procedures for Vendors and our own employees on Short-Term or Long-Term Assignments (STAs), ensuring a smooth and compliant journey for international projects.

We value candidates who are eager to tackle difficult problems, push the limits of what is possible, and prioritize team success beyond their own achievements. Additionally, we require an unwavering positive attitude towards sustained hard work. Join us in this exciting opportunity to contribute to the expansion of our product portfolio and make a significant impact in advancing energy sustainability.

Key Responsibilities

1. Provide support for invitation letters, including signing and record tracking for short-term assignees and business travelers.
2. Manage housing and car rental arrangements for short-term assignees, maintaining close communication and coordination with project teams and the employees to ensure proper planning and allocation.
3. Communicate with current housing and car rental vendors, handle vendor management and invoice processing, and identify new housing suppliers when necessary.
4. Assist and support short-term assignees with business insurance registration, and potentially provide further support on payroll and National Insurance (NI) matters depending on specific circumstances.
5. Support visa application processes when required, working closely with both China and UK teams to ensure smooth coordination and timely information sharing.

Qualifications

1. Currently enrolled bachelor’s students from all disciplines are welcome to apply, with a preference for those majoring in Human Resources, Administration, or Management.
2. Fluency in both English and Chinese is required.
3. Previous experience in administration coordination or related fields is highly preferred.
4. Ability to work independently and with high self-motivation.
5. Exceptional organizational and planning skills, with a keen eye for detail.

Contract Details

This position is preferred on a 6-month contract basis, with the possibility for further opportunities based on performance and organizational needs.