HR Admin Assistant

St Austell Healthcare; St. Austell; On-site; GBP 23,000 - 25,000; Part time

Job summary

A healthcare organization in St. Austell is seeking a proactive HR Assistant to join their friendly HR team. This role involves supporting recruitment, managing employee records, and ensuring compliance with HR processes. Candidates should have strong organizational skills and previous administrative experience in an HR setting. Salary ranges from £23,000 to £25,000 a year, pro-rata for part-time work.

Benefits

6 weeks annual leave plus bank holidays

Access to staff wellbeing and training opportunities

Qualifications

• Previous experience in an administrative role in HR, preferably within healthcare.
• Experience of working in a busy environment.
• Knowledge of confidentiality and data protection.

Responsibilities

• Support the full recruitment process including updating job descriptions.
• Set up and maintain personnel records in line with GDPR.
• Monitor and record training completion for staff.
• Provide payroll data to the finance team.

Skills

Excellent written and verbal communication

Strong organisational skills

Proficient in Microsoft Office

Ability to prioritise workload

Experience of Teamnet

Education

GCSE grade C in Maths and English or equivalent

CIPD Level 3 qualification or working towards

Job description

22.5 hours per week Monday, Wednesday, and Friday

Were looking for an organised and proactive HR Assistant to join our small, friendly HR team. This additional position will support the growing demands on the HR service and work closely with the HR Business Support Manager and our existing HR Assistant to provide a comprehensive and efficient HR administration service.

This is a busy and varied role, so youll need to be able to work accurately under pressure, manage conflicting priorities, and maintain strong attention to detail.

Youll be involved in a range of HR processes including recruitment, onboarding and maintaining accurate employee records.

Please note: Candidates invited to interview will be asked to complete a short administrative task to help us assess attention to detail, written communication, and accuracy.

Pay and Benefits:

• Benefits include:
• 6 weeks Annual leave entitlement plus bank holidays and additional leave for long service
• Access to staff wellbeing and training opportunities

Main duties of the job

The post holder will provide comprehensive administrative support to the Human Resources function St Austell Healthcare. Working closely with the HR Business Support Manager the HR Assistant will support recruitment, onboarding, staff records management, training compliance, and general HR administration. They will ensure all HR activities are delivered in accordance with St Austell Healthcare policies, employment legislation, and CQC requirements, contributing to a supportive and efficient working environment for all staff.

About us

St Austell Healthcare has a strong multidisciplinary team comprising GPs, ANPs, Nurses, Paramedics and Pharmacists an ethos for innovation and collaboration with health and social care partners.

We are an award winning, happy team and take pride in our work and the care we offer our 38,000 patients.

We are constantly seeking new ways of working to enhance service provision and the patient experience, introducing new technologies and methods of working to meet the expectations of our patient group. We are ambitious and wish to provide the best service we can for the people of St Austell and Mevagissey.

Job responsibilities

Main Duties and Responsibilities:

Recruitment and Onboarding:

• Support the full recruitment process, including updating job descriptions and adverts, posting vacancies on NHS Jobs and other platforms, and arranging interviews.
• Prepare and issue conditional offer letters and starter documentation.
• Ensure pre-employment checks are completed, including references, DBS, right to work and professional registration verification.

HR Administration:

• Set up and maintain accurate and confidential personnel records in line with GDPR and IG requirements.
• Oversee the process for staff DBS checks, ensuring that all checks are carried out, recorded, and renewed within required timeframes and in line with SAH policies.
• Process changes to staff details, employment status or terms and conditions.
• Maintain up to date HR database (Teamnet) and filing systems.
• Support the preparation of HR reports for management, including absence and training compliance.
• Other administrative tasks as and when required.

Training and Development

• Monitor and record completion of mandatory and role‑specific training.
• Assist in coordinating staff appraisals and performance review documentation.
• Liaise with external training providers where required.

Payroll and Attendance Support

• Collate and verify sickness absence, and other pay‑related information.
• Provide payroll data to the finance team in accordance with payroll deadlines.

Employee Relations and Communication

• Support staff engagement and wellbeing initiatives.
• Assist with internal communications and HR‑related notices.

Compliance and Governance

• Ensure all HR processes comply with SAH employment standards, CQC regulations, and practice policies.
• Support audits and inspections related to workforce and HR compliance.

Person Specification

Qualifications

• Educated to GCSE grade C and above in Maths and English, or equivalent.
• CIPD Level 3 qualification or working towards.

Skills

• Excellent written and verbal communication and interpersonal skills.
• Strong organisational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritise workload and meet deadlines.
• Experience of Teamnet.

Personal Attributes

• Professional and approachable manner.
• High attention to detail.
• Ability to work as part of a team.
• Commitment to equality, diversity, and inclusion.
• Interest in developing a career in HR within healthcare.

Experience

• Previous experience in an administrative role.
• Experience of working in a busy environment.
• Aware of confidentiality and data protection when handling sensitive information.
• Experience of working within an HR environment, preferably within healthcare.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£23,000 to £25,000 a year Pro rata for part time