House Manager/PA Job

Greycoat Lumleys; Reading; On-site; GBP 65,000 - 75,000; Full time

Job summary

Greycoat Lumleys is searching for a House Manager/PA for a private household near Reading. This live-out position demands an exceptionally organised individual to handle personal and operational responsibilities at a high standard.

The successful candidate will ensure seamless support for the principals, manage two properties, supervise staff, and coordinate travel and logistics. A strong understanding of Berkshire and top-notch service standards are essential.

Salary is competitive, ranging from £65,000 to £75,000 GPA, with working hours Monday to Friday, 9am - 6pm, flexibility required.

Qualifications

• Extensive experience supporting UHNW individuals or in luxury household environments.
• Understanding of luxury service standards and discretion essential.
• Proven track record in managing household operations and staff.

Responsibilities

• Oversee two properties and coordinate staff schedules.
• Support planning of family events and travel logistics.
• Manage invoices and financial reporting through Xero.

Skills

Organisational skills

Luxury service standards

Communication skills

Property management

Attention to detail

Discretion

Microsoft Office proficiency

Xero proficiency

Tools

Xero

Microsoft Office

Google Workspace

Job description

House Manager/PA Job - Live out position near Reading, Berkshire

We are seeking an exceptionally organised, polished, and proactive person to support Principals within a fast-paced private household and family office environment. This is a highly varied role requiring a candidate who is discreet, resourceful, and confident managing both personal and operational matters to the highest standard.

The successful candidate will have previous experience supporting UHNW individuals or working within a private household, family office, or luxury lifestyle environment. Strong knowledge of Berkshire and the surrounding areas is considered highly advantageous, including familiarity with local suppliers, schools, restaurants, contractors, estates, and lifestyle services.

This position will involve close coordination across multiple properties, household staff, travel arrangements, and personal administration, whilst ensuring seamless day-to-day support for the principals and their family.

Property & Household Management

• Overseeing the smooth operation of two private properties located in London and Berkshire.
• Coordinating maintenance schedules, contractors, household suppliers, and security arrangements.
• Ensuring properties are maintained to exceptional standards at all times.
• Managing inventories, household systems, and operational procedures where required.
• Building strong relationships with local Berkshire suppliers, service providers, and contractors.

Staff Coordination

• Supervising approximately six staff members across both properties.
• Assisting with rota coordination, holiday planning, recruitment support, and general staff oversight.
• Supporting a positive, professional, and service-led household culture.
• Acting as a liaison between Principals and household staff.

Events & Project Coordination

• Supporting the planning and execution of family events, dinners, travel programmes, and special projects.
• Coordinating timelines, suppliers, guest communications, and logistics.
• Assisting with ad hoc projects across household and family office operations.

Executive & Personal Support

• Complex diary, calendar, and schedule management across multiple time zones.
• Coordinating meetings, appointments, reservations, and itineraries.
• Managing personal errands and lifestyle requests with efficiency and discretion.
• Preparing daily briefings and ensuring Principals are fully prepared for appointments and travel.
• Acting as a trusted gatekeeper and first point of contact for the Principals.

Travel & Logistics

• Coordinating detailed international and domestic travel arrangements, including private and commercial aviation, accommodation, transfers, restaurant reservations, and security logistics.
• Liaising with household staff to prepare for family travel and arrivals.
• Travelling ahead of the Principal’s when required to prepare residences and oversee operational readiness.
• Managing travel documentation, visas, and last-minute schedule changes.

Financial & Administrative Duties

• Processing and recording invoices accurately within Xero.
• Managing personal bank accounts and arranging payments on behalf of the Principals.
• Managing budgeting, expense tracking, and reconciliation and reporting this to the principal on a monthly basis.
• Supporting the preparation and collation of documentation required for tax returns and financial reporting.
• Drafting, proofreading, and managing confidential correspondence and documents.
• Maintaining an organised digital and physical filing systems.

Essential Skills & Experience

• Strong understanding of luxury service standards and discretion.
• Excellent organisational skills with exceptional attention to detail.
• Confident managing multiple priorities simultaneously.
• Experience in property and household management.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and Xero.
• Full UK driving licence.
• Flexibility to travel within the UK and internationally when required.

Highly Desirable

• Strong knowledge of Berkshire and surrounding areas.
• Existing network of Berkshire-based household suppliers, contractors, and lifestyle contacts.
• Experience supporting families with children and household staff structures.
• Exposure to international travel coordination and luxury hospitality environments.

Monday - Friday 9am - 6pm, there must be flexibility given outside working core hours, depending on principals schedules

Salary - £65,000 - £75,000 GPA