Home First Planner and Administrator

Gloucestershire Health and Care NHS Foundation Trust; Gloucester; On-site; GBP 28,000 - 36,000; Full time

Job summary

Gloucestershire Health and Care NHS Foundation Trust is launching the Home First service and seeks a meticulous Planner and Administrator to coordinate patient visits, manage capacity and support a fast-paced operational team.

Based at the Home First Hub in Brockworth, you will provide diary management, meeting coordination, minute taking and maintain confidential records across clinical systems while acting as a key contact for staff, patients and partner organisations.

Qualifications

• Highly organised and proactive planner and administrator.
• Experience coordinating schedules and administrative tasks is desirable.
• Ability to interact with staff, patients, carers and partners with professionalism.

Responsibilities

• Coordinate patient visits, manage service capacity and demand, and deploy resources effectively.
• Provide comprehensive administrative support to the multidisciplinary team and act as a point of contact for staff, patients, carers and partners.
• Record and maintain information on clinical systems; create/update schedules; monitor workforce capacity; respond to changing service demands.
• Diary management, meeting coordination, minute taking, maintaining records/databases, ordering supplies and supporting invoice processes.

Skills

Organisational skills

Administrative support

Communication

Problem solving

Job description

Be part of an exciting new service launching on 1 September 2026.

The Home First service is transforming the way support is delivered to people following discharge from hospital, helping them regain independence and remain safely in their own homes. We are seeking a highly organised and proactive Planner and Administrator to play a vital role in the success of this new countywide service.

Working at the heart of the operational team, you will be responsible for coordinating patient visits, managing service capacity and demand, and ensuring resources are deployed effectively to meet the needs of the people we support. You will also provide comprehensive administrative support to the multidisciplinary team, acting as a key point of contact for staff, patients, carers and partner organisations.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving and wants to make a direct contribution to improving patient outcomes and service efficiency.

You will be part of a weekend rota, working 1 in every 5, and based at the Home First Hub in Brockworth.

As a Home First Planner and Administrator, you will be responsible for coordinating and scheduling patient visits to ensure care and support plans are delivered safely, efficiently and in line with individual needs. Working closely with the Home First Leads, Therapy Leads and multidisciplinary team, you will proactively manage service capacity and demand to maximise productivity and support effective patient flow.

You will be responsible for accurately recording and maintaining information on clinical systems, creating and updating schedules, monitoring workforce capacity and responding to changing service demands. You will act as a key point of contact for the service, handling enquiries from patients, carers, staff and partner organisations professionally and efficiently.

The role also includes providing a comprehensive administrative service, including diary management, meeting coordination, minute taking, maintaining records and databases, ordering supplies, supporting invoice processes and ensuring information is recorded accurately and confidentially.

You will work collaboratively with colleagues across Home First, Integrated Community Teams and partner organisations to support safe, effective and responsive service delivery. The successful candidate will be well organised, adaptable and able to prioritise competing demands within a busy operational environment while maintaining high standards of customer service and attention to detail.

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes.

We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

The Trust aims to recruit and retain the best possible staff who, through the application of their skills, qualification and experience, will make a positive contribution to our business of providing quality health care services. It is the Trust's view that the costs associated with moving house in order to take up a post with us should not restrict our ability to recruit the excellent people we need; therefore, we support staff to relocate with our relocation policy.

This post requires the post holder to be able to undertake all statutory and mandatory training and post holders must be able to undertake physical interventions. Fitness for physical intervention will be assessed by Occupational Health.

To ensure you fully understand how the Trust, as a Data Controller, will process and store your data please read the attached document Applicant and Staff Privacy Notice' prior to applying for the role.

Candidates for any staff appointment shall, when making application, disclose in writing to the Trust whether they are related to any governor. Failure to disclose such a relationship may disqualify a candidate and, if appointed, may render them liable to dismissal.

Gloucestershire Health and Care NHS Foundation Trust are proud to have been recognised as a Veteran Aware Trust', evidencing the provision of the best care for Veterans and driving to improve the care for veterans and their families. Find out more about this by clicking on the link at the right-hand side, titled Veterans Covenant Healthcare Alliance'.

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is

the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.