Hire Fleet Coordinator (Portuguese speaking)

4th Dimension Innovation Ltd; Borough of Runnymede; On-site; GBP 27,000 - 30,000; Full time

Job summary

A dynamic motorcycle industry company in Egham, Surrey, is looking for a Portuguese-Speaking Hire Fleet Coordinator. The ideal candidate will have strong coordination skills and a minimum of 3 years of experience. Responsibilities include liaising with policyholders and coordinating logistics, ensuring compliance, and managing fleet documentation. This full-time position offers a salary between £27,000 and £30,000 along with competitive benefits and a vibrant team culture.

Benefits

Competitive benefits

Vibrant team culture

Training & development opportunities

Qualifications

• Minimum 3 years of coordination experience.
• Proactive problem-solver with keen attention to detail.
• Able to work independently and collaboratively.

Responsibilities

• Liaise between motorcycle policyholders and internal departments.
• Coordinate with logistics team for bike deliveries.
• Ensure hire bikes are prepped and road-ready.
• Manage fleet paperwork and documentation.
• Oversee helmet stock levels and replacements.
• Maintain and update digital fleet trackers.
• Ensure fleet compliance with all requirements.
• Handle customer queries and assist with issues.

Skills

Coordination and multitasking ability

Fluent in Portuguese

Excellent communication skills

Proficient in Microsoft Office and Google Sheets

Attention to detail

Job description

We're on the lookout for a Portuguese‑Speaking Hire Fleet Coordinator to join our growing, passionate team at 4th Dimension Innovation in Egham, Surrey! If you thrive in fast‑paced environments, have strong coordination skills, and are ready to make an impact in the motorcycle industry-this is your ride!

Responsibilities

• Liaise between motorcycle policyholders and internal departments to ensure timely hire bike delivery.
• Coordinate with the logistics team to schedule bike deliveries efficiently.
• Ensure hire bikes are prepped and road‑ready – clean, serviced, and compliant.
• Manage fleet paperwork, documentation, and logistics for drivers and customers.
• Oversee helmet stock levels, replacements, and stock checks.
• Maintain and update digital fleet trackers using Google Sheets/Excel.
• Ensure fleet compliance with MOT, tax, insurance, and servicing requirements.
• Handle customer queries and assist with unexpected issues, including liaising with police or local authorities when needed.

Qualifications

• Strong coordination and multitasking ability.
• Fluent in Portuguese (conversational or above).
• Excellent communication skills – both written and verbal.
• Confident using Microsoft Office, Google Sheets, and internal systems.
• Proactive problem‑solver with keen attention to detail.
• Able to work independently and collaborate within a team.
• Minimum 3 years of coordination experience.

Bonus Points

• Experience in fleet or logistics management.
• Background in motorcycle hire, insurance, or repair environments.
• A genuine passion for motorcycles!

Job Details

• Start Times: 7am to 6pm – Multiple shift times on rota
• Hours: Monday to Friday, Full‑Time
• Salary: £27,000 to £30,000
• Contract: Permanent
• Location: Egham, Surrey
• Perks: Competitive benefits, vibrant team culture, training & development opportunities

If you're ready to rev up your career and play a key role in keeping our hire fleet running smoothly, hit the road with us at 4th Dimension Innovation!