HippFest Producer (Freelance)

Box; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Box is seeking a highly organized individual to oversee all production aspects of the HippFest 2027 festival in the United Kingdom. This temporary role involves coordinating logistics, scheduling, and managing artist contracts, ensuring a successful festival experience.

The ideal candidate will have strong organizational skills and an eye for detail, playing a crucial role in maintaining the festival's high presentation standards. Applicants should submit a CV and covering letter to the provided email address to be considered for this opportunity.

Qualifications

• Experience in event production or management.
• Strong interpersonal skills for coordination with various teams.
• Ability to monitor budgets and ensure quality presentations.

Responsibilities

• Oversee all production aspects of the Festival.
• Coordinate logistics and schedules for the Festival and tours.
• Manage recruitment and training of volunteers.

Skills

Organizational skills

Attention to detail

Event management

Budget monitoring

Job description

Remote working in Central Belt Scotland with option to use Council offices

This role will oversee all production aspects of the Festival and work as part of the friendly and dedicated HippFest 2027 team.

Term

Temporary contract, Mon 14 Sep 2026 to Fri 1 Oct 2027

HippFest is Scotland’s first and only festival of silent film with live music, centred in and inspired by Scotland’s oldest cinema, featuring exceptional screenings, commissions, workshops, community events and touring andhas secured Creative Scotland Multi-Year funding for 2025-2028.

This role is vital to achieving the Festival’s high standards of presentation. The successful candidate will be responsible for all production aspects, coordination and overall logistics for the Festival during core and extended dates, including the inaugural 2027 International Delegate programme and an International Tour.

Duties will include full Festival scheduling, tour scheduling, contracting, advancing artist contracts, and artist/guest travel and accommodation arrangements.

You will serve as the liaison with the Council’s Tech and Venue teams, Festival guests, and the Outreach and Engagement Coordinator, ensuring that all other parties have the relevant information, instructions, and materials in order to present all screenings and events successfully. You will work closely with all members of the HippFest team to ensure that all facets of the programme are incorporated into the ‘master running order’. You will lead on recruitment and management of the volunteers.

You will take overall responsibility for the quality of the audience and guests’ experience, supported by the Falkirk Council Venue Team, including implementing accessibility measures in the Hippodrome (eg live captioning). Day-to-day work will involve budget monitoring and updating, as well as financial reporting.

This is a great role for a highly organised and committed person with an unerring eye for detail and a passion for delivering exceptional events that contribute to the continuing success of this much-loved and internationally respected film festival.

To apply

Please send an up-to-date CV and a covering letter referring to the job description and person specification to [e-mail]

Your cover letter should give sufficient detail for the shortlisting panel to assess your suitability and enthusiasm for the role. Please include:

• Details of two references whom we can contact when shortlisting
• Confirmation of your availability for the interview date

Interviews

Tuesday 25 August (or Wednesday 26 August, if necessary)

Further information on the role, person specification, application and selection process is included in the Recruitment Pack.

The closing date for this position is 10/08/2026 at 10:00.