HGV Fleet & Maintenance Coordinator

HR Services and Solutions; Denby Dale; On-site; GBP 34,000 - 40,000; Full time

Job summary

A leading fleet management company in the UK is seeking an experienced HGV Fleet & Maintenance Coordinator. You'll be responsible for ensuring compliance with vehicle regulations and managing maintenance schedules. The ideal candidate has excellent technical knowledge, is commercially astute, and can effectively communicate across all levels. This is a permanent role in a growing business offering a clean and professional working environment.

Benefits

Clean and professional working environment

Joining a growing friendly team

Qualifications

• Excellent HGV technical knowledge and ability to understand truck repair costs.
• Commercially astute; can liaise confidently with all staff levels.
• Organised with a right-first-time approach; dynamic in task completion.

Responsibilities

• Ensure compliance with governance and regulatory requirements.
• Handle legal/compliance events for rental fleet vehicles.
• Conduct timely maintenance and inspection planning.
• Compile compliance reports and maintain communication with customers and suppliers.

Skills

Excellent HGV technical knowledge

Strong inter-personal and communication skills

Organised and dynamic

Track record of delivering high performance

Experience in fast-moving environment

Job description

Role - HGV Fleet & Maintenance Coordinator - c£40k

• PERMANENT ROLE
• ESTABLISHED GROWING BUSINESS
• CLEAN AND PROFESSIONAL WORKING ENVIRONMENT
• JOINING A GROWING FRIENDLY TEAM

Our client is a leader in their field and due to continued growth need an experienced HGV Fleet & Maintenance Coordinator who will Report to the Head of Rental, the Fleet & Maintenance officer is responsible for ensuring appropriate systems, controls and processes are applied relating to vehicle & trailer, PMI checks, full vehicle maintenance, MOT testing, full asset maintenance and loler testing of all equipment working across hire contracts within the business.

Duties and Responsobilities

• Ensure that all Governance and Compliance requirements are adhered to and all reporting and reviewing activities required by the Regulatory Bodies are carried out to the standards required.
• Handle all Legal/compliance events on all rental fleet vehicles, in line with customer operators' licence and DVSA requirements, ensuring minimum disruption to customers operation.
• Responsibility for forward planning all scheduled legal events within relevant set timescales, such as PMI safety inspection, MOT, Meaningful Brake Tests, Crane Services, Tail lift inspections, LOLERS, Tacho recalibrations, fridge services, FGAS, thorough examinations, vehicle taxing etc.
• Conduct rental system activity reports for all vehicles, liaising with customers and suppliers, building a working relationship with all internal & external customers & suppliers.
• Ensure each vehicle on the rental fleet is correctly set up on in house Rental software systems with all necessary compliance event warnings with correct and timely reminders set.
• Process all documentation and ensure these are scanned / saved and uploaded in a timely manner onto the in house rental systems.
• Ensure that all rental systems are fully updated with accurate and clear information.
• Compile, interpret and interrogate reports on weekly compliance event. Providing Head of Rental with weekly with compliance overview.
• Lead on customer breakdowns, logging and deploying to relevant supplier. Raising order numbers and managing each breakdown taken to its conclusion and vehicle no longer VOR 10. Complete initial DVS registration on all vehicles.
• Ensure all new rentals have adequate maintenance schedules set up with relevant dealer groups / local garages. Manage and authorise technical repairs via all 3rd party repair centres to ensure effective cost or service and maintenance of fleet vehicles and trailers.
• Assist in the management of suppliers and raising of purchase order numbers, ensuring costs are controlled following company procedures and guidelines also supplier service level agreements are adhered to.

Skills and Experience

• Excellent HGV technical knowledge and confidence to understand how and why a truck repair is required and the cost implications.
• Commercially astute with strong inter-personal and communication skills with the ability to liaise effectively and confidently with all levels of staff.
• Organised yet dynamic with an aptitude to complete tasks on a right first-time basis.
• A track record of delivering consistently high performance working with and through a small operational team.
• Experience of working within a fast-moving environment.

If you feel you have the skills and experience, please upload your CV IMMEDIATELY and we will be in touch.