Helpdesk Operator

Sodexo Group; Swindon; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Mental health & wellbeing support

Employee Assistance Programme

24/7 virtual GP & lifestyle rewards

Discounts for you & family

Financial tools & retirement plan

Cycle to Work & Paid volunteering day

Job summary

Sodexo Group is seeking a Helpdesk Operator at Delta Business park in Swindon, SN5 7WZ. The role involves working with a high-profile blue light service organisation, handling customer inquiries via phone or email, and recording service requests in CAFM.

The post starts with 40 hours per week, Monday to Friday, shifting later to a 4 on/4 off 24/7 pattern. The ideal candidate will log calls accurately, monitor BMS, escalate issues, work with the delivery teams, and maintain information security

Qualifications

• Excellent customer service skills with a calm, professional, and reassuring telephone manner.
• Proven experience in a customer service helpdesk, or customer service office environment.
• Ability to quickly learn and adapt to new systems, processes, and technologies.

Responsibilities

• Respond quickly and efficiently to incoming telephone, email, and system queries in line with service level agreements (SLAs).
• Accurately log all calls, including caller details, problem severity, and required actions in the CAFM (Computer Aided Facilities Management) system.
• Monitor the Building Management System (BMS) during out-of-hours shifts (evenings, nights, weekends, public holidays) and escalating critical faults appropriately.
• Prioritise and escalating service requests as needed, using logic and sound judgement to determine urgency.
• Support contract and service delivery teams by helping minimise service level impacts and fulfilling contractual obligations.
• Collaborate closely with team members in a respectful and solution-oriented manner.
• Work in accordance with processes, procedures, and strict information security standards.
• Contribute to a continuous improvement culture by identifying and suggesting areas for development.
• Actively participate in training, coaching, and your professional community of practice within PPS (Professional Property Services).

Skills

Customer service

Helpdesk experience

Team collaboration

Tools

Microsoft Office

Job description

• 40 hours per week ( 32 hours per week post training)
• The role will be initially 40 hours per week Monday to Friday and will then revert to a 4 on/4 off rotational shift pattern working a variation of shifts covering 24/7 every day of the year. The shifts will be discussed at interview stage however will consist of earlies, lates and nights.
• You will be required to complete MET Police clearances
• Must have 3 years UK residency
• Flexibility is needed this role ( possible rotational shift or fixed hours depending on business needs)
• £27797.64 per annum (bonus £1000 on segment targets)
• Sodexo rewards and benefits

Job Introduction

Sodexo believes that government agencies should foster an environment of respect, operating with efficiency and effectiveness to promote productivity. We prioritize employee well-being and play a vital role in fostering stronger communities.

We are now seeking a Helpdesk Operator to join our team located at Delta Business park in Swindon, SN5 7WZ. This exciting role involves working in partnership with a high-profile blue light service organisation to be part of the customer experience property help desk.

The Helpdesk Customer Service Agent will provide prompt, professional service to customers and suppliers, handling initial inquiries via phone or email, accurately recording service requests, and escalating issues proactively.

What you'll do:

• Respond quickly and efficiently to incoming telephone, email, and system queries in line with service level agreements (SLAs).
• Accurately log all calls, including caller details, problem severity, and required actions in the CAFM (Computer Aided Facilities Management) system.
• Monitor the Building Management System (BMS) during out-of-hours shifts (evenings, nights, weekends, public holidays) and escalating critical faults appropriately.
• Prioritise and escalating service requests as needed, using logic and sound judgement to determine urgency.
• Support contract and service delivery teams by helping minimise service level impacts and fulfilling contractual obligations.
• Collaborate closely with team members in a respectful and solution-oriented manner.
• Work in accordance with processes, procedures, and strict information security standards.
• Contribute to a continuous improvement culture by identifying and suggesting areas for development.
• Actively participate in training, coaching, and your professional community of practice within PPS (Professional Property Services).

What you bring:

• Excellent customer service skills with a calm, professional, and reassuring telephone manner.
• Proven experience in a customer service helpdesk, or customer service office environment.
• Ability to quickly learn and adapt to new systems, processes, and technologies.
• Strong attention to detail and accuracy in logging and tracking service requests.
• Ability to work under pressure and adapt to fast-moving, high-demand situations.
• Proven ability to develop and maintain productive working relationships with key customers and suppliers.
• Strong understanding and confident use of Microsoft Office tools, particularly Excel, Outlook, and Microsoft Teams.
• Willingness to work shifts, including nights, weekends, and public holidays.
• A mindset aligned with the client’s core values: professionalism, integrity, courage, and compassion.

What we offer:

Working with Sodexo is more than a job; it's a chance tobe part of something greater. You'll belong in a company and team that values you foryou; you'll act with purpose and have an impact through your everyday actions; and you'll be able to thrive in your own way. In addition, we offer:

• Mental health & wellbeing support
• Employee Assistance Programme for personal, legal, and financial advice
• 24/7 virtual GP & lifestyle rewards
• Discounts for you & family
• Financial tools & retirement plan
• Cycle to Work & Paid volunteering day

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications