Health Records Clerk

Medway NHS Foundation Trust; Brompton; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Brompton is seeking a Medical Records Clerk to manage patient health records efficiently. The ideal candidate will coordinate notes delivery, ensure proper storage, and maintain records in compliance with NHS guidelines. The Trust values diversity and offers flexible working arrangements, alongside a commitment to employee wellbeing and career development opportunities.

Benefits

Gym

Active health and wellbeing programme

On-site nursery

Cycle to work scheme

Responsibilities

• Store patients' health records safely.
• Coordinate missing notes for various services.
• Collect notes from wards to amalgamate originals.

Skills

Safe storage of health records

Coordination of service delivery

Digital records management

Job description

Job Overview

We are recruiting for a Medical Records Clerk, who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Responsibilities

• Safe and accountable storage of patients' health records in our off‑site facility at Stirling Park and in the Deceased Library Area
• Coordination of missing notes to deliver to various services throughout the Trust
• Collection of notes from wards to amalgamate with originals
• Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients' notes
• Repairs and maintenance of all health records
• Culling and destruction of health records according to the NHS guidelines
• Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway
• Effective and efficient coordination of the delivery of notes between both sites
• Digital Health Records Clerk (Scanning Team) – Collection, preparation, scanning and quality checking of patient notes
• Manual handling of multiple notes folders from the whole site and within medical records department
• Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/allocated

Culture & Values

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved. Our culture and values drive the Trust and are the heartbeat of who we are as an organisation.

Our Trust is a great choice for people who want to develop their career in an ambitious environment.

The NHS are striving towards "we work flexibly" as a workforce. We want to ensure that you can work in a way that is best for us, our patients, and importantly for you. We offer many flexible working opportunities; speak to us about how we might be able to accommodate a flexible working arrangement for you and, if it works for the service, we will do our best to make it work for you.

Benefits

• Gym
• Active health and wellbeing programme
• On‑site nursery
• Cycle to work scheme

We are taking positive action to ensure that we can attract, recruit and retain the best talent and would welcome more applicants from under‑represented groups to support the Trust’s commitment to a diverse, inclusive and an employer of choice workforce.

Commitment to Diversity & Safeguarding

All staff at Medway comply with the Trust's and the Kent and Medway Safeguarding Board's policies on safeguarding children, young people and vulnerable adults.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.