Health And Safety Compliance Administrator- Part Time

City Facilities Management; Glasgow; On-site; GBP 26,000; Full time

Job summary

A facilities management company in Glasgow is seeking a Health and Safety Compliance Administrator to be the technical specialist for designated stores, responsible for maintenance and repair of Fire, CCTV, and security systems. The ideal candidate will have relevant qualifications and be customer-focused with strong communication skills. This role involves compliance with safety regulations, timely maintenance, and ensuring effective communication with management.

Qualifications

• GCSE standard required.
• Electrically competent with NVQ/City & Guilds.
• Experience with CCTV and Fire systems.
• Ability to work with minimal supervision.
• Proficient in communication and report writing.

Responsibilities

• Undertake maintenance and repairs as per KPI's.
• Complete PPM works within agreed timescales.
• Respond to service calls and report issues.
• Ensure compliance with fire alarm systems regulations.
• Maintain a serviceable inventory of tools and equipment.

Skills

Good communication skills (written and verbal)

Ability to maintain and repair Fire, CCTV products

PC literate

Customer focused

Self-motivated

Willingness to work flexible hours

Education

GCSE standard

Electrical Competency Qualification (NVQ/City & Guilds)

IPAF licence

Current driving licence

Tools

CCTV IP/analogue systems

Fire alarm systems

Job description

Job Title

Health and Safety Compliance Administrator

Location

Glasgow Head Office

Hours

15

Salary

£25,908

Job Purpose

To be the technical specialist for designated stores responsible for undertaking first call response to Fire, CCTV, EAS, Access Control, PA, Automatic Pedestrian Gates.

Key Accountabilities

• To undertake maintenance and repairs in accordance with KPI's set by the customer including, but not limited to response, repair, first fix, and closure.
• To ensure all planned, reactive and statutory works designated to a CCTV engineer is carried out in accordance with contractual obligations as set out in the City FM Bookcase.
• To complete the PPM works within agreed timescales and to ensure all necessary paperwork is completed accurately and to the laid‑down procedures and satisfactory standards.
• To respond promptly to service call requests from the Helpdesk during normal hours and when on call. For avoidance of doubt out of hours will be referred to the specialist in the first instance.
• To identify non‑repairable faults in equipment and propose corrective course of action.
• To order parts where required in line with Company Procedures, ensure prompt fitment on delivery and chase outstanding parts not delivered within 5 days.
• To fully complete all paperwork required by the Company to measure performance of service and undertake surveys as requested.
• To meet and communicate regularly with the Duty Manager on every store visit to advise all repair and maintenance issues that are likely to affect the smooth running of the store.
• To ensure all tools and equipment necessary to complete maintenance and repairs are available and serviceable at all times.
• Carry out required Fire PPM visits to BS5839.
• To ensure Fire alarm systems are in compliance with BS 5839 and report defects as necessary.
• To be proficient in the use of written and verbal communication, report writing and recording procedures.
• To be aware of regulations and codes of practise applicable to the tasks.

Knowledge, Skills and Abilities

• GCSE standard
• Electrical Competency Qualification (NVQ/City & Guilds)
• CCTV IP/analogue systems
• Fire alarm systems
• PC literate
• Ability to maintain and repair a range of Fire, CCTV products and specific EAS systems (Sensormatic)
• Ability to work with minimum supervision
• Good communication skills (written and verbal)
• Helpful/friendly manner
• Customer focused
• Self‑motivated
• Ability to work at heights
• IPAF licence holder
• Competent in the use of steps and ladders
• Current driving licence
• Ability to distinguish colours to the standard required for maintenance and repair of electrical/electronic equipment and appliances
• Willingness to work flexible hours