Health and Safety Compliance Administrator

City Building Engineering Services (CBES); Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A construction and engineering services firm in Glasgow seeks a Health and Safety Administrator to provide essential support in line with policies and legislative guidelines. This role focuses on producing reports, managing compliance, and improving processes. The ideal candidate has at least 2 years of relevant experience and excellent communication skills, with opportunities for professional development.

Benefits

Opportunity to gain industry recognised qualifications

Qualifications

• 2 years’ experience in a similar role.
• Flexibility to meet business and customer needs.
• Ability to manage tasks in a timely manner.

Responsibilities

• Provide multi-discipline Health and Safety administrative support.
• Produce accident reports to Health and Safety Executive.
• Ensure effective written and verbal communication.

Skills

Good communicator

Attention to detail

Great organisational skills

Self‑motivated

IT literacy

Experience with Microsoft Office applications

Job description

Job Purpose

To provide administrative support to the health, safety, environment and quality function in line with company policy, procedure and legislative guidelines. When necessary, work collaboratively with Operations teams and key stakeholders.

Role Requirements

• A flexible approach to meet business and customer needs.
• Attention to detail.
• Good communicator.
• A can‑do attitude.
• Experience with Microsoft Office applications.

Key Accountabilities

• Represent the company in a professional and competent manner.
• Provide multi‑discipline Health and Safety administrative support in line with company policy, procedure, and legislative guidelines.
• Produce accident reports (RIDDOR) to the Health and Safety Executive on our Customer’s behalf and log all customer enforcement incidents directly onto their database.
• Monitor and record all City accidents and City audit visits and inspections using our reporting software.
• Daily calls to customer stores to follow up on accidents to gather more information.
• Develop strong working relationships with colleagues and clients.
• Ensure effective written and verbal communication and timely delivery of monthly HSE reports.
• Deal with Health, Safety and Environmental related issues and queries and escale to the Head of HSEQ as appropriate.
• Provide administrative support for internal health and safety training and development courses.
• Maintain the Accident / Incident data.
• Manage administration for the Public/employer liability claims received by City, including liaising with claim handlers, brokers and ASDA claims handlers.
• Manage administration for stock loss claims.
• Collate incident/job data to support ASDA Claims.
• Work closely with key colleagues in the business, including Customer’s Management Team, Local Authority Staff, and Contractors.
• Produce all Health and Safety related reports.
• Monitor relevant HSE inboxes.
• Maintain accurate Health and Safety records.
• Manage compliance with the Data Protection Act in relation to Health and Safety and colleague documentation.
• Organise and prioritise work to maximise efficiency and achieve deadlines.
• Develop and improve processes to ensure that standards are maintained.
• Comply with any other reasonable request as directed by senior management.

Financial Responsibilities

None

People Responsibilities

Build a good working relationship with wider team.

Knowledge, Skills, And Abilities

• Administrate health and safety policies.
• Update health and safety reports.
• Great organisational skills.
• Manage tasks in a timely manner.
• Produce letters as required to highlight issues to the head of HSEQ.
• File records.
• IT literacy.
• Flexible approach.
• Self‑motivated.
• 2 years’ experience in a similar role.
• Deliver presentations at meetings.
• Deal with staff from all areas of the business including Senior Managers.

The successful candidate will be given the chance to gain industry recognised Health and Safety Qualifications during your time with the Team. This is an excellent opportunity for anybody wishing to broaden their skill and knowledge base and work in a fast paced, rewarding environment.