Health and Safety Administrator

TDI Group Limited; Stratford-upon-Avon; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading transformation services provider in Stratford-upon-Avon is seeking a proactive Health & Safety Administrator. This role involves supporting safety documentation, compliance records, and promoting a culture of safety and wellbeing. Ideal candidates will have administrative experience, knowledge of ISO standards, and strong organizational skills. The position supports flexible working hours and offers a hybrid working model.

Qualifications

• Previous administrative experience in a construction or H&S environment.
• Awareness of ISO 9001, 14001, and 45001 standards.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Support the Health and Safety Manager with records and documentation.
• Ensure processes comply with ISO management systems.
• Coordinate and complete internal audits and H&S meetings.

Skills

Organisational skills

Attention to detail

Communication skills

ISO standards knowledge

Multiple priorities management

Education

IOSH Working Safely or similar H&S awareness training

Tools

Document control systems

H&S software

Job description

At TDI Group, we provide transformation services across the group’s portfolio of businesses, covering; finance, people, marketing, sales and digital strategy. As the engine room of the business, we build the structure and foundations for growth, improve efficiencies and create sustainable value.

Diversity and Inclusion:

At TDI Group, we celebrate diverse thoughts, perspectives, and ideas. Hence, it’s key that we embrace candidates of different race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

To help facilitate this, we support a hybrid working approach that suits the needs of the person and the role and we support flexible working hours and encourage people to make the day work for them.

The Opportunity:

As our projects continue to grow, we are looking for an organised and proactive Health & Safety Administrator to join our team.

This is a key supporting role within our Health & Safety function – ensuring the smooth coordination of safety documentation, compliance records, inductions and reporting across our business. You will help embed our culture of safety and wellbeing by keeping our systems up to date, our people informed and our processes running efficiently.

What you will do:

• Provide day-to-day administrative support to the Health and Safety Manager in maintaining records and documentation to meet ISO and OHS requirements
• Ensure processes and activities align with the company’s management systems: ISO 9001, 14001 and 45001
• Maintain and update H&S records, registers, and compliance logs (training, inductions, permits, audits, inspections)
• Support the preparation and distribution of H&S documentation such as SOP’s, Risk Assessments and toolbox talks
• Collate and input incident, accident, and near-miss data; assist in producing summary reports and performance metrics
• Monitor and maintain the company training matrix employee training and certification renewals (e.g., First Aid, Fire Warden, Manual handling, PTS) and issue reminders
• Coordinate H&S inductions for new starters, contractors, and visitors, ensuring documentation is filed and complete
• Assist with the organisation and completion of internal audits, site inspections, and H&S meetings, including taking notes and following up on actions
• Support the rollout and maintenance of H&S software and systems (e.g. Rippling, Safety Management System)
• Promote Health, Safety, and Environmental Awareness by attending meetings and encouraging positive behaviour
• Maintain confidentiality and ensure records comply with data protection regulations

What we are looking for:

• Previous experience in an administrative role (ideally within a construction, engineering, or H&S environment)
• Awareness of ISO 9001, 14001, and 45001 standards and how they relate to Health & Safety administration
• Excellent organisational skills with strong attention to detail
• Good written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Professional and proactive approach, with a commitment to accuracy and continuous improvement
• IOSH Working Safely or similar H&S awareness training
• Experience with document control or compliance management systems

Personal Attributes:

• Reliable, dependable, and methodical in approach
• Team-player with a positive and supportive attitude
• Curious and eager to learn about H&S principles and industry standards
• Approachable and confident in communicating with people across all levels