Head of Estates | Queen Victoria Hospital NHS Foundation Trust

Queen Victoria Hospital NHS Trust; East Grinstead; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading NHS Trust in East Grinstead is seeking an Estates Manager to oversee the Estates team, ensure statutory compliance, and develop policies for effective management of services. The role involves managing resources efficiently, interpreting legislation, and maintaining safety standards across the estate. Ideal candidates will have experience in estates management and strong communication skills. This position offers opportunities for professional development within a supportive environment.

Benefits

Continuing education support

Opportunities for career progression

Qualifications

• Proven experience in managing estates and facilities.
• Understanding of health and safety regulations and compliance.
• Ability to lead a diverse team in a complex environment.

Responsibilities

• Lead and manage the Estates team for compliance and operational effectiveness.
• Ensure statutory compliance and adherence to best practices.
• Develop estates policies and manage contracting procedures.

Skills

Legislative interpretation

Project management

Communication skills

Relationship management

Team leadership

Education

Relevant degree or equivalent experience

Tools

Building Management Systems

Estates Management Software

Job description

Role Overview

The postholder is responsible for managing the Estates team to help deliver the corporate aims, objectives and objectives of the Trust. The postholder will provide specialist advice and guidance for estates on technical and compliance matters relating to all aspects of the Trust’s Estate. The post-holder will ensure that the Trust’s estate complies with Statutory Legislation, Health Technical Memorandum’s (HTM’s), Codes of Practice and meets patient and service needs. The will manage the EME team and services, as the Trust’s Senior Operational Manager, whilst also being competent to line manage the Authorised Person/s, in the areas listed below and as defined within HTM-00 for:

• Operational Engineering Management
• Electrical Services
• Mechanical Services
• Building Fabric
• Maintenance Programmes
• Sustainability
• Minor Improvement Works
• Energy Management
• Service / Maintenance Contracts
• Grounds and Gardens
• Security
• Fire

Responsibilities

• Lead on specialist aspects of Estates services, responsible for interpreting legislative requirements on Estates matters.
• Manage, monitor and co-ordinate all estates activities with appropriate arrangements in place for the delivery of responsive and effective estates services including ‘out of hours’ on-call services and emergency contingency plans.
• Responds to estates emergencies and manages and participates in the ‘out of hour’ emergency on-call management rota.
• Manage the Trust’s relationship with third party organisations ensuring good working relationships.
• Responsible to the Associate Director of Estates and Facilities for all delegated matters affecting the control, procurement and management of estates and to undertake deputising duties when required.
• Undertakes the line management of the estates staff, including the Fire Safety Advisor.
• Manage resources within the delegated funding for all estate activities, ensuring that all works meet safety standards, statutory compliance and that activities are carried out in the most cost effective and efficient way.
• Advise the Associate Director of Estates and Facilities on all estates matters and systems concerning any problematic areas, non-compliance with statutory or mandatory regulations and risks to business continuity in respect of the estate.
• Be capable and share with the Estates Manager the duties of ‘Responsible Person’ for Legionella as defined in HSE - The Control of Legionella Bacteria in water Systems (L8) – Approved Code of Practice & Guidance and HTM 04-01 the Control of Legionella in Healthcare Premises guidance.

Hospital Excellence

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life‑changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise. Our world‑leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community‑based services. Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Key Responsibilities

• Management of an effective maintenance, reporting and assurance programme including planned preventative maintenance (PPM) and reactive maintenance for buildings, engineering services and plant maintenance ensuring that an appropriate balance between planned and reactive maintenance is achieved.
• Management of contracting and tendering procedures ensuring good practice in the letting of contracts for maintenance agreements, specialist plant or equipment maintenance, in conjunction with the procurement team.
• Develop estates policies, processes and procedures for engineering and building maintenance of the Trust’s assets in line with latest legislation and standards in conjunction with Infection Control and Nursing requirements.
• Responsible for ensuring the development and maintenance of all engineering and estates records including as‑fitted drawings, maintenance manuals, service records, statistical returns, Estates Return Information Collection (ERIC), Premises Assurance Model, (PAMs) performance reports, controlled documents, logbooks, policies and procedures.
• Research and review relevant new technologies, including best practice for integration into existing and new engineering services to ensure they provide cost effectiveness, efficiency and appropriate levels of safety.
• Monitor estate performance through benchmarking and performance indicators.
• Provide estates advice on future service and major capital developments.
• Prepare business cases for the Trusts Capital schemes in relation to reduction of backlog maintenance.
• Provide estates advice on future service and major capital developments to ensure compliance and maintainability of services.
• Undertakes plant replacement and system upgrade projects and provides regular reports on progress.

This advert closes on Sunday 30 Nov 2025.