Head of Estates and Facilities

The International Transport Workers Federation; City Of London; On-site; GBP 50,000 - 1,000,000,000; Full time

Job summary

A prominent international organization in London is seeking a Head of Estate and Facilities. This role involves overseeing the management of properties, ensuring compliance with health and safety legislation, and leading a team dedicated to sustainable practices. Ideal candidates have substantial experience managing diverse property portfolios and strong leadership skills. This position offers an opportunity to shape the organization's global estate effectively.

Benefits

Pension

Contributions

Learning and Development Opportunities

Other benefits

Qualifications

• Substantial experience managing a multi-site or global property portfolio including facilities management.
• In-depth knowledge and practical experience applying UK property compliance health and safety law.
• Experience in line management, contract negotiation, budget management, and financial reporting.

Responsibilities

• Develop and implement a long-term property and estates strategy.
• Ensure facilities meet health, safety, and legal requirements.
• Manage property budgets, contracts and procurement processes.
• Lead the London-based Properties team to ensure effective service delivery.

Skills

Proven property management

Expert knowledge of UK legislation and sustainability practices

Financial and procurement management skills

Exceptional communication skills

Tools

Microsoft 365

Job description

About the Role

As Head of Estate and Facilities you will oversee all aspects of property and facilities management ensuring that ITFs offices and residential properties are safe, compliant, efficient and aligned with organisational goals.

You will lead the London-based Properties team, manage contracts and suppliers, oversee budgets and drive sustainability across the estate. This role requires a balance of strategic vision, operational leadership and hands‑on management.

Reporting to the Director of Operations and working closely with senior leadership and regional colleagues, you’ll play a pivotal role in developing a long‑term property strategy and maintaining professional, sustainable and fit‑for‑purpose workspaces across the organisation.

Key responsibilities include :

• Global Property Portfolio: Develop and implement a long‑term property and estates strategy. Oversee the management, maintenance and strategic planning of ITFs global properties.
• Health & Safety: Ensure all facilities meet health, safety and legal requirements. Develop and maintain relevant policies, procedures and documentation to ensure full legal compliance with applicable national legislation.
• Fixed Assets: Establish and manage the organisation’s Fixed Asset Policy and purchase order processes.
• Management: Manage property budgets, contracts and procurement processes.
• Leadership: Manage and develop the London‑based Properties team, ensuring effective service delivery across facilities, security and front‑of‑house operations.
• Sustainability: Promote energy efficiency and environmentally responsible building management practices.

About You

You’re an accomplished estates or facilities professional with a proven record of managing complex property portfolios. You’ll bring both technical knowledge and strong leadership skills with a proactive approach to problem‑solving and a commitment to operational excellence.

To be successful in this role you will have :

• Proven property management: Substantial experience managing a multi‑site or global property portfolio, including facilities management and residential properties, and generating income from conference suite or facilities hire.
• Expert knowledge of UK legislation and sustainability practices: In‑depth knowledge and practical experience applying UK property compliance health and safety law.
• Financial and procurement management skills: Experience in line management, contract negotiation, budget management and financial reporting, and working with external contractors or service providers.
• Exceptional communication skills: Fluency in English is essential, with the ability to report clearly to Directors and collaborate effectively with colleagues at all levels. Advanced Microsoft 365 skills, including analysing information and reporting.

Why Join Us

This is an exciting opportunity to play a key role in shaping the future of ITFs global estate. You’ll work within a values‑driven international organisation leading a team that ensures our workplaces are safe, efficient and sustainable for staff around the world.

THE ORGANISATION

The International Transport Workers Federation (ITF) is a democratic affiliate‑led federation recognised as the world’s leading transport authority. We fight passionately to improve workers’ lives, connecting more than 700 affiliated trade unions from 150 countries to secure rights, equality and justice for workers globally. We are the voice for nearly 18.5 million transport workers across the world.

We have offices in London, Abidjan, Amman, Brussels, Geneva, Hong Kong, Montreal, Nairobi, New Delhi, Panama City, Rio de Janeiro, Singapore, Sydney and Tokyo with members spanning the globe.

Purpose :

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF our values are at the heart of all that we do. We demonstrate solidarity, we are democratic, we are dynamic, we are determined, and we are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement :

At the ITF we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity.

THE BENEFITS

• Pension
• Contributions
• Learning and Development Opportunities
• Benefit 6

Employment Type : Full‑Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 50001 - 999999999