Head Of Estates

RG Setsquare; City of Edinburgh; On-site; GBP 200,000 +; Full time

Job summary

A leading independent team is seeking a proactive Head of Facilities in Edinburgh. The role involves managing a high-performing Facilities team, ensuring compliance with health and safety standards, and delivering sustainability initiatives. Strong leadership and communication skills are essential, as well as a robust background in facilities and maintenance management. This is an exciting opportunity to contribute to the operational excellence of a prestigious private school, located in one of Edinburgh's most desirable areas.

Benefits

Supportive working culture

Strong leadership

Attractive location

Qualifications

• Proven experience managing a team in a customer-focused environment.
• Strong facilities or maintenance background.
• Excellent organisational and planning abilities.
• Confident communicator and team leader.
• Budget management and supplier procurement experience.
• Strong understanding of Health & Safety legislation.
• Flexible, calm under pressure, and comfortable with hands-on tasks.

Responsibilities

• Lead and develop a high-performing Facilities team.
• Oversee all facilities operations including maintenance and cleaning.
• Manage health & safety compliance across the campus.
• Deliver planned preventative maintenance and capital projects.
• Support sustainability initiatives and net-zero objectives.
• Manage budgets, contracts, and risk assessments.
• Ensure smooth delivery of major events and external lettings.

Skills

Team management in a customer-focused environment

Facilities or maintenance expertise

Organisational and planning skills

Communication and leadership skills

Budget management

Supplier procurement experience

Health & Safety compliance

Tools

Microsoft Office

Facilities helpdesk systems

Job description

Head of Facilities

Location: Edinburgh

Contract: Full-time, Permanent

An excellent opportunity has arisen for a proactive and experienced Head of Facilities to join a leading independent team.

Key responsibilities

• Leading and developing a high-performing Facilities team (maintenance, janitorial, and grounds)
• Overseeing all facilities operations including maintenance, cleaning, transport, lettings and security
• Managing health & safety across the campus, ensuring compliance and best practice
• Monitoring and delivering planned preventative maintenance and capital projects
• Supporting sustainability initiatives and the school's net-zero objectives
• Managing budgets, contracts, procurement and risk assessments
• Ensuring smooth delivery of major school events and external lettings

About the Role

Reporting to the Business Director, the Head of Facilities plays a crucial leadership role in the effective and safe running of the school site. You will be a visible and approachable figure, ensuring high standards are maintained across the campus and that the needs of staff, pupils and visitors are consistently met.

This is a varied and hands‑on role, requiring excellent organisational, communication and leadership skills. You will also be part of the out-of-hours emergency rota and contribute to operational planning at a senior level.

Essential Requirements

• Proven experience managing a team in a customer-focused environment
• Strong facilities or maintenance background
• Excellent organisational and planning abilities
• Confident communicator and team leader
• Budget management and supplier procurement experience
• Proficient in Microsoft Office and facilities helpdesk systems
• Strong understanding of Health & Safety legislation and compliance
• Flexible, calm under pressure, and comfortable with hands‑on tasks

Desirable

• Technical trade background
• Experience delivering capital or refurbishment projects
• Knowledge of school operations or educational settings

Why Work With Us?

This is a unique opportunity to shape and maintain the working environment of a prestigious private school while contributing to long-term improvements and sustainability goals. The school offers a supportive working culture, strong leadership, and an attractive location in one of Edinburgh's most desirable areas.

RG Setsquare is acting as an Employment Agency in relation to this vacancy