Harness Care Executive Assistant

NHS; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in Greater London is seeking an Executive Assistant to support the Board of Directors. Responsibilities include managing correspondence, scheduling meetings, and providing comprehensive administrative support. Ideal candidates will have strong organizational skills, experience in a senior administrative role, and proficiency in Microsoft Office. This position involves maintaining effective communication between board members and stakeholders and requires excellent written and verbal skills.

Qualifications

• Proven experience in providing administrative support at a senior level.
• Experience of minute-taking and coordinating meetings.
• Experience of working in a healthcare, public sector, or similar environment.

Responsibilities

• Provide comprehensive administrative support to the Board of Directors.
• Organise and coordinate meetings, including setting agendas.
• Record minutes, actions, and key decisions.

Skills

Strong organisational skills

Excellent written and verbal communication skills

Knowledge of governance structures

Ability to handle confidential information

Knowledge of digital collaboration tools

Education

Strong proficiency in Microsoft Office Suite

Job description

Executive Assistant role within a North West London Primary Care Network supporting the Board of Directors

Main duties of the job

The postholder will providecomprehensive administrative support to the Board of Directors, includingmanaging correspondence, scheduling ad-hoc meetings and ensuring the smooth operation of essential larger shareholder and sub-committee meetings. Preparing reports and handlingother essential administrative tasks. They will act as an assistant, ensuringefficient day-to-day operations and supporting strategic initiatives asrequired.

About us

Harness Care Ltd and Harness Primary Care Networks providesgeneral and extended medical services to a population of 150,000 patientsresiding across Brent.

Harness Care Ltd and Harness Primary Care Networks (PCNs)primary objective is to support the 20 GP Practices and services across theBrent localities. The aim is to develop quality primarycare for patients within Harness and strive for continuous improvement in thedelivery of primary healthcare services across the Harness footprint.

The purpose of the Harness Board is to provide clinicalleadership to the operations and strategic delivery of Harness Care Ltd andHarness PCNs. This includes effective governance, promoting the long-termsuccess and sustainability of the organisation and ensuring accountability andtransparency of the organisation by representing the interests of Harnessshareholders / members / practices.

Job responsibilities

The post-holder will:

Organise and coordinate meetings, includingsetting agendas in collaboration with the Chair(s).

Provide a comprehensive confidential secretarialand administrative function.

Distribute meeting materials in a timelymanner and ensure all documentation is accessible to committee members.

Record minutes, actions, and key decisions,ensuring timely distribution and follow-up.

Provide administrative support to assist the committeesin achieving its objectives.

Maintain a forward planner for meetings.

Assist with the development of policies,procedures, and strategies as required.

Act as the first point of contact for committeemembers and stakeholders regarding governance matters.

Liaise with internal and external stakeholdersto ensure the effective flow of information.

Work on own initiative with minimal supervision.Prioritising workload, initiating action and resolving and referring problemsas necessary and working to meet deadlines.

Support communication between PCN practicesand the board of directors, ensuring collaborative working.

Maintain a central repository for documents,meeting records, and key decisions.

Keep the Terms of Reference updated andavailable.

Undertake additional responsibilities alignedwith the role as directed by the Chair(s).

Person Specification

Skills

• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence.
• Knowledge of governance structures and administrative best practices.
• Ability to handle confidential information with discretion and professionalism.
• Knowledge of digital collaboration tools (e.g., Teams, SharePoint)

Values & Behaviours

• High level of attention to detail and accuracy.
• Self-motivated with the ability to work independently and as part of a team.
• Flexible and adaptable to changing demands.
• Ability to work part-time and adjust working hours/days as needed to meet organisational requirements.
• Understanding of, or willingness to learn about, the primary care landscape and PCN structures.

Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience

• Proven experience in providing administrative support at a senior level
• Experience of minute-taking and coordinating meetings, including agenda setting and action tracking
• Experience of working in a healthcare, public sector, or similar environment
• Familiarity with governance processes within a healthcare setting
• Experience working with boards or committees in a similar capacity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.