Hard FM Admin

Sodexo; United Kingdom; On-site; GBP 21,000 - 26,000; Full time

Job summary

A leading facilities management company in the United Kingdom is seeking a proactive Hard FM Admin to support the Estates team. The role involves maintaining SharePoint systems, producing documentation, and providing high-quality administrative support. Ideal candidates will have good IT skills, attention to detail, and experience in a busy administrative environment. A competitive salary and various benefits are offered, including training and growth opportunities.

Benefits

Flexible work environment

Employee Assistance Programme

Sodexo Discounts Scheme

Cycle to Work Scheme

Qualifications

• Previous experience in an administrative role within a busy environment.
• Good IT skills, including producing Excel spreadsheets.
• Ability to prioritize own workload and meet strict deadlines.

Responsibilities

• Maintain and update SharePoint for engineering compliance info.
• Produce and manage key contractual documents.
• Provide professional administrative support including minute-taking.

Skills

Attention to detail

Good IT skills

Excellent written and verbal communication skills

Proactive approach

Ability to prioritize workload

Flexible attitude

Tools

Microsoft Office

SharePoint

Job description

Job Title: Hard FM Admin
Location: Royal Stoke Hospital
Salary: £25,500 per year
Hours: 40 Hours / Monday to Friday / 7:30am - 4pm
Benefits: Blue light card (optional) & Sodexo Benefits

Job Summary

We are seeking a proactive and detail‑focused Hard FM Admin to support our Hard FM/Estates team in maintaining high standards of engineering compliance and administrative excellence. In this role you will ensure our SharePoint systems are consistently updated, produce key contractual documentation, and coordinate information from managers across the department for inclusion in essential reports. You will also provide high‑quality administrative support through minute‑taking, document scanning, and accurate uploading of compliance records, while supporting Compliance and Performance functions, including variations and audits to keep our service efficient and compliant with regulatory requirements.

Responsibilities

• Maintain and update SharePoint to ensure accurate, up‑to‑date engineering compliance information.
• Produce and manage key contractual documents relating to engineering stock and services.
• Gather and coordinate information from departmental managers for inclusion in essential reports.
• Provide professional administrative support, including minute‑taking and document collation.
• Scan, upload, and manage documentation to uphold compliance standards within a Hard FM/Estates environment.
• Support Compliance and Performance activities, including managing variations and assisting with audits.

Qualifications

• Previous experience in an administrative role within a busy environment.
• Proactive and responsive approach to work.
• Attention to detail and accuracy with the ability to coordinate workloads.
• Good IT skills with the ability to produce Excel spreadsheets and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, experience of composing letters/emails.
• Ability to prioritise own workload and meet strict deadlines.
• Flexible, "can‑do" attitude, self‑starter and self‑motivated, able to prioritise and schedule work under conflicting pressures.
• Desirable: Previous experience within a Health Service context.
• Desirable: Knowledge of working with Hard FM groups.
• Desirable: Experience using SharePoint and CAFM systems.

What We Offer

• Competitive compensation and full protective uniform supplied.
• Full training and a flexible, dynamic work environment.
• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme, free health app with 24hr virtual GP, and various other services.
• Sodexo Discounts Scheme, Salary Finance Platform, and retirement plan.
• Death‑in‑Service benefit.
• Growth and development opportunities across a variety of learning tools.
• Cycle to Work Scheme and volunteering opportunities.

EEO Statement & Inclusive Employment

We are an inclusive employer committed to diversity and equal opportunity. We welcome applicants from all backgrounds, including Pride, parents & carers, disability, ability, and generational networks. We are a disability‑confident employer and provide a disability‑confident interview scheme for candidates with disabilities who meet the minimum selection criteria.

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.