Hard FM Admin

Sodexo Ltd; Stoke-on-Trent; On-site; GBP 26,000; Full time

Job summary

A reputable facilities management company is seeking a Hard FM Admin to support its team at Royal Stoke Hospital. This role entails maintaining and updating SharePoint systems, managing key contractual documents, and providing professional administrative support. You will need to be proactive, detail-oriented, and possess strong communication and IT skills, including proficiency in MS Office. The position offers a salary of £25,500 per year, and the company provides a range of benefits, including mental health resources and discounts.

Benefits

Mental health and wellbeing support

Employee Assistance Programme

Access to free health and wellbeing app

Sodexo Discounts Scheme

Financial benefits via Salary Finance

Qualifications

• Experience in an administrative role within a busy environment.
• Ability to coordinate workloads and work to strict deadlines.
• Self-starter with a flexible 'can do' attitude.

Responsibilities

• Maintain and update SharePoint for compliance information.
• Produce and manage key contractual documents.
• Provide professional administrative support including minute-taking.

Skills

Attention to detail

Good IT skills

Excellent communication skills

Proactive attitude

Ability to prioritize workload

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

SharePoint

Job description

Job Description

• Job Title:Hard FM Admin
• Location:Royal Stoke Hospital
• £25,500per year
• Holidays
• 40 Hours / Monday to Friday / 7:30am till 4pm
• Blue light card (optional)& Sodexo Benefits

We are seeking a proactive and detail-focusedHard FM Admin, atRoyal Stoke Hospitaltosupport our Hard FM/Estates team in maintaining high standards of engineeringcompliance and administrative excellence. In this role, you will ensure ourSharePoint systems are consistently updated, produce key contractualdocumentation, and coordinate information from managers across the departmentfor inclusion in essential reports. You will also provide high-qualityadministrative support through minute-taking, document scanning, and theaccurate uploading of compliance records. Additionally, you will play a vitalpart in supporting our Compliance and Performance functions, includingvariations and audits, helping to ensure our service operates efficiently andin full alignment with regulatory requirements.

What you'll do

• Maintain and update SharePoint to ensure accurate, up-to-date engineering compliance information.
• Produce and manage key contractual documents relating to engineering stock and services.
• Gather and coordinate information from departmental managers for inclusion in essential reports.
• Provide professional administrative support, including minute-taking and document collation.
• Scan, upload, and manage documentation to uphold compliance standards within a Hard FM/Estates environment.
• Support Compliance and Performance activities, including managing variations and assisting with audits.

What you bring

• Previous experience in an administrative role, experience in a busy environment.
• Experience of being proactive and reactive
• Attention to detail and accuracy with the ability to co-ordinate workloads
• Good IT skills with the ability to produce excel spreadsheets, including MS Office (Word, Excel, PowerPoint and Outlook)
• Excellent written and verbal communication skills and experience of composing letters/emails
• Ability to prioritise own workload and work to strict deadlines
• A flexible “can do” attitude is required for this role.
• Self-starter and self-motivated with ability to prioritise and schedule work under conflicting pressures

Desirable

• Previous experience within a Health Service context
• Knowledge of working with Hard FM groups
• Previous experience using SharePoint and CAFM systems (desirable)

What we offer

Working with Sodexo is more than a job; it’s a chancetobe part of something greater.You’ll belong in a company and team that values youforyou;you’ll act with purpose and have an impact through your everydayactions; and you’ll be able to thrive in your own way.In addition, we also offer a range of resources,rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of