GTM Senior Executive Assistant | UK | Remote

Grafana Labs; United Kingdom; Remote; GBP 72,000 - 86,000; Full time

Job summary

A global technology company is seeking an experienced Senior Executive Assistant to support the VP of Global Sales in the UK. The role involves managing the VP's schedule, coordinating domestic and international travel, and supporting executive functions. Ideal candidates will have strong organisational skills, experience with C-level support, and the ability to handle sensitive information. This is a fully remote position offering a competitive salary and benefits, including RSUs.

Benefits

Restricted Stock Units (RSUs)

30 days annual leave including company shutdown days

Remote-only working environment

Qualifications

• Proven success supporting C-level executives.
• Ability to adapt to different executive preferences.
• Experience managing internal communications.

Responsibilities

• Coordinate meetings and communications for VP Global Sales.
• Manage calendars and travel logistics.
• Document meetings and distribute action items.
• Enhance relationships within the Grafana team.

Skills

Excellent verbal and written skills

Organisational skills

Time-management skills

Ability to handle sensitive information

Experience in a tech or startup environment

Project management skills

Tools

G-Suite applications

Job description

The Opportunity

Grafana Labs is looking for an experienced Senior Executive Assistant to support our VP, Global Sales and help oversee our EA function across the business.

Working closely with our VP, Global Sales, you will coordinate and co‑manage most meetings, communications, and tasks, and be ready to assist in all matters that require their attention. You have excellent verbal, written and organisational skills, a consistent track record of success in supporting C‑level executives in a fast‑paced, dynamic environment, high energy, a fun‑loving, empathic attitude, and the maturity to handle challenging situations with grace and tact and an extreme sense of urgency. You also understand that different executives have different preferences and styles and can adapt to them.

What You’ll Be Doing

• Maintain busy calendars and daily schedules, fielding and prioritising requests
• Coordinate extensive domestic and international travel for the VP Global Sales
• Help triage and organise emails as necessary
• Help organise all‑hands meetings, leadership meetings and off‑sites – logistics, invites, agenda, slide decks, catering, meeting notes, and action items
• Manage expenses proactively and fiscally alert
• Ensure and maintain the confidentiality of all appropriate communications and documents
• Attend meetings and document discussions, distribute action items, as necessary
• Coordinate and host group meetings, meals and management team off‑sites
• Work with sales and customer success to coordinate customer meetings and visits
• Help plan and execute events and meetings for our leadership teams – including domestic and international travel a couple times per quarter for event logistics and support
• Maintain a positive and effective working relationship with all members of the Grafana team
• Work closely with People Ops, office management staff, Business Operations and other teams on projects
• Handle occasional personal tasks for the executives as needed
• Manage ad‑hoc projects for the executives and the company as needed
• Coordinate temporary office and meeting space as needed (WeWork, Convene, etc.)
• Work closely with other EAs at Grafana to coordinate on events, calendars, best practices and process for being an EA in a globally distributed organisation

What Makes You a Great Fit

• Extensive experience in a tech or startup environment
• Proven success supporting one or more C‑level executives in a dynamic and growing environment
• Enjoy working with an extremely high sense of urgency and ability to work in a fast‑paced, ever‑changing environment
• Experience managing internal communications, planning executive off‑sites, crafting agendas and coordinating content for board and executive meetings
• Highly professional, organised and detail‑oriented
• Ability to handle sensitive and confidential information
• Incredible time‑management skills and ability to handle multiple competing priorities and constantly reprioritise
• Experience working remotely and/or internationally, coordinating with peers and team members globally; excellent communicator in all channels (in person, online, in writing)
• Excellent project and event‑management skills
• Highly competent with all G‑Suite applications

Compensation & Rewards

In the UK, the base compensation range for this role is £72,000 – £86,000. Actual compensation may vary based on level, experience and skillset as assessed throughout the interview process. All of our roles include Restricted Stock Units (RSUs), giving every team member ownership in Grafana Labs’ success. We believe in shared outcomes – RSUs help us stay aligned and invested as we scale globally.

*Compensation ranges are country specific. If you are applying for this role from a different location than listed above, your recruiter will discuss your specific market’s defined pay range & benefits at the beginning of the process.

Why You’ll Thrive at Grafana Labs

• 100% Remote, Global Culture – As a remote‑only company, we bring together talent from around the world, united by a culture of collaboration and shared purpose.
• Scaling Organisation – Tackle meaningful work in a high‑growth, ever‑evolving environment.
• Transparent Communication – Expect open decision‑making and regular company‑wide updates.
• Innovation‑Driven – Autonomy and support to ship great work and try new things.
• Open Source Roots – Built on community‑driven values that shape how we work.
• Empowered Teams – High trust, low ego culture that values outcomes over optics.
• Career Growth Pathways – Defined opportunities to grow and develop your career.
• Approachable Leadership – Transparent execs who are involved, visible and human.
• Passionate People – Join a team of smart, supportive folks who care deeply about what they do.
• In‑Person Onboarding – We want you to thrive from day one with your fellow new ‘Grafanistas’ to learn all about what we do and how we do it.
• Balance is Key – We operate a global annual leave policy of 30 days per annum. 3 days of your annual leave entitlement are reserved for Grafana Shutdown Days to allow the team to really disconnect. *We will comply with local legislation where applicable.

Equal Opportunity Employer

We will recruit, train, compensate and promote regardless of race, religion, colour, national origin, gender, disability, age, veteran status and all the other fascinating characteristics that make us different and unique. We believe that equality and diversity builds a strong organisation and we’re working hard to make sure that’s the foundation of our organisation as we grow.

Grafana Labs may utilise AI tools in its recruitment process to assist in matching information provided in CVs to job postings. The recruitment team will continue to review inbound CVs manually to identify alignment with current openings.

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