Groups Planner

Clermont Hotel Group; Greater London; On-site; GBP 17,000 - 23,000; Full time

Benefits offered by this job

Pension

Healthcare

Employee benefits

Wage Stream - access to earned pay

Discounts & Perks

Refer a Friend bonus

Interest-free loans

Wellbeing programs

Gym discounts

Volunteer days

Job summary

The Cumberland, a Clermont Hotel Group property in London, is seeking a Groups Administrator to manage group reservations from contract to delivery across our hotels. This floating role requires coordination with clients and internal teams to ensure a seamless guest experience.

You’ll liaise with operations to prepare for arrival and maintain high standards of service, with a strong emphasis on communication, adaptability, and meeting targets.

Qualifications

• Experience in managing group reservations from contract signing to delivery.
• Excellent communication and customer service.
• Detail-oriented with a high standard of service.
• Positive, adaptable attitude aligned with company values.
• Results-driven with budget awareness.
• Proficiency in Excel and Opera PMS / Opera Sales & Catering.
• Strong organisational skills and ability to multitask.
• Flexible to work across locations within the Clermont Group.

Responsibilities

• Manage group reservations from contract signing to arrival.
• Liaise with clients to anticipate needs and ensure a seamless experience.
• Brief operations teams to ensure smooth management on arrival.
• Operate as a floating role supporting all hotels within the group.

Skills

Communication

Customer service

Detail orientation

Adaptability

Budget awareness

Excel

Office suite

Organisational skills

Team player

Tools

Opera PMS

Opera Sales & Catering

Microsoft Office

Job description

The Cumberland

Contract: Full Time

Payment: Hourly

Salary: £14.57 per hour

The Cumberland draws inspiration from the capital’s love of contemporary music, with a harmonious fusion of comfort and service. In a prime position between Oxford Street and Marble Arch, yet just yards from the oasis of Hyde Park, it’s the perfect base for a rocking time in London. You’ll be close to famous shopping districts, museums and historic landmarks, while a London Underground station is just around the corner, making further exploration a breeze. With 1019 rooms, bars, a restaurant, meeting rooms and all-modern, accessible facilities, The Cumberland is the perfect destination for leisure and business travellers. Looking for an authentic music hotel experience? The Cumberland invites everyone to the best show in town!

What You’ll Be Doing

As the Groups Administrator, you will play a crucial role in managing the group reservations process from the moment a contract is signed to operational delivery prior to arrival at our hotels. You will liaise with clients to ensure all their needs are anticipated and catered for, providing a seamless experience that reflects our commitment to exceptional hospitality. Your responsibilities will also include briefing the operations team to ensure smooth management from the time of arrival at the hotel.

This is a floating role that will support all hotels within our group, requiring flexibility and adaptability to meet varying needs across locations.

What You’ll Bring

• Strong communication skills with a focus on delivering outstanding customer service
• A courteous and professional demeanor, dedicated to maintaining a consistently high standard of service
• Detail-oriented with a commitment to upholding our standards and exceeding client expectations
• A positive and enthusiastic attitude, embodying our company values of being bold, adaptable, and real
• A results-driven mindset, focused on achieving targets and contributing to overall budget goals
• Proficiency in Excel, Opera PMS, and Opera Sales & Catering, with a solid understanding of Microsoft Office
• Exceptional organizational skills, with the ability to plan, prioritize, and manage multiple tasks effectively
• Flexibility and adaptability to change, ensuring responsiveness to the dynamic nature of the hospitality environment
• A collaborative team player, ready to support colleagues and contribute to a positive working atmosphere

What You’ll Get In Return

As well as all the things you'd expect from us, such as great staff areas to recharge in, wholesome meals on duty, pension and healthcare schemes, we’ll take care of you at every step of your journey so that you can take care of our guests.

In fact, we’re so committed to this that our ‘People Promise’ sets out how you can expect us to support you at every step of your application and your career with us. Whether that’s your career development and progression, your physical, mental or financial wellbeing, and recognising (and rewarding!) a job well done.

Career Development & Growth - We’re here to support your journey, whatever that may look like. Our award-winning Academy will help you navigate your tailored career pathway with the tools and development designed for you to grow and to unlock your unique potential.

Financial Wellbeing – You Work Hard, So We’ll Always Help Your Money Work Hard For You! Some Of The Great Things You Can Take Advantage Of Include

• Wage Stream – You’ll be paid monthly, but have access to your earned salary before payday if you need it
• Discounts & Perks – Savings on 1000’s of retailers, dining, hotel stays, and much more for you and those close to you
• Refer a Friend – Earn up to £1000 when friends join our team
• Interest-Free Loans – Season ticket loans to make commuting easier

Mental & Physical Well-being - We’re here to support your well-being, whenever and wherever you need it.

• On-Site Mental Health First Aiders
• 24/7 Employee Assistance Line – Free, confidential advice
• Be Well Platform – Our Online fitness and wellness resources
• Gym Discounts & Cycle to Work Scheme

Recognition & Community – We’re proud of everything we achieve, so we always celebrate our extraordinary team and culture.

• ‘Wonderful People’ Awards – Monthly, quarterly, and annual recognition
• Social & Seasonal Events – Fun, inclusive celebrations
• People Council – A platform for every voice
• Paid Volunteering Days – Give back to causes close to you

At Clermont Hotel Group everyone is welcome. We are committed to having an inclusive and diverse workplace and strongly encourage people from all backgrounds, identities and experiences to apply for roles with us.