Group Systems Co-ordinator

New City College; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading educational institution is seeking a proactive Group Systems Co‑ordinator to enhance Microsoft platforms and operational systems. Responsibilities include managing SharePoint, Teams, and Power Automate workflows. The ideal candidate will have strong experience in these technologies, and excellent communication and organisational skills. This role offers opportunities for professional development within a collaborative team environment.

Benefits

Pension scheme

Access to on-site gym facilities

Five CPD days per year

Interest-free loans for annual travel

Health cash plan

Discounts on daily expenses

Qualifications

• Proactive approach to learning new technologies and supporting others.
• Ability to lead system development projects and produce clear documentation.
• Experience in managing operational systems and workflows.

Responsibilities

• Develop and manage SharePoint, Teams, and Power Automate workflows.
• Support immersive/VR technologies including content development.
• Contribute to continuous improvement and digital innovation projects.

Skills

Experience in SharePoint

Experience in Power Automate

Strong communication skills

Organisational skills

Problem-solving skills

High computer literacy

Education

Educated to Level 4 or above

Tools

Microsoft Teams

Office 365

Job description

The Role

We are seeking a proactive and skilled Group Systems Co‑ordinator to join our team. This is an exciting opportunity to play a key role in supporting and developing Microsoft platforms (SharePoint, Teams, Power Automate) and associated operational systems that underpin our digital transformation strategy.

You will maintain and optimise booking systems, calendars, approval forms, and workflows, ensuring smooth operations for staff, students, and immersive learning spaces. This role also involves supporting VR and immersive teaching environments, delivering training, developing content and driving user‑focused improvements across the college.

Key Responsibilities

• Develop and manage SharePoint, Teams, and Power Automate workflows; oversee operational systems including calendars, booking forms, and approval processes; provide responsive support via the Service Desk and document internal procedures; deliver training and create user guides for staff and students.
• Support immersive/VR technologies including content development and integration into existing systems.
• Contribute to continuous improvement and digital innovation projects.

Who You Are

• Experience in SharePoint, Power Automate, and Office 365.
• Strong skills in managing operational systems and workflows.
• Ability to lead system development projects and produce clear documentation.
• Excellent communication, organisational, and problem‑solving skills.
• Proactive approach to learning new technologies and supporting others.
• Educated to Level 4 or above.
• High level of computer literacy and web skills.
• Ability to work under pressure, prioritise effectively, and meet deadlines.

What We Offer

• Pension: Career average pension scheme for all staff (TPS or LGPS).
• Accessibility: All sites wheelchair‑accessible and via public transport (bus, DLR, tube).
• On‑site Facilities: Free access to on‑site gym facilities at some campuses and on‑site cafés serving subsidised food and drinks.
• Staff Development: Five CPD days per year with access to industry‑standard facilities and a collaborative working environment.
• Financial Perks: Interest‑free loans for annual travel season tickets; health cash plan for dental, optical, and therapy treatments; confidential employee assistance program.
• Discounts: Savings on day‑to‑day expenses, shopping, dining out, DIY, and travel.

About New City College

New City College is an Ofsted Outstanding college, the largest in England to receive this top rating. With campuses across east London, south‑west Essex, and two language schools, we are a sector leader in further education. Joining NCC means becoming part of a forward‑thinking, collaborative team committed to delivering high‑quality education and skills that benefit our students and communities.

We offer industry‑standard facilities, expert staff, and strong partnerships with leading organisations. Our focus on future‑ready skills and technology ensures students are well‑prepared for higher education or employment, and employers trust us for staff training and development. Following the merger of seven colleges, NCC has become one of the UK’s most influential FE providers, offering sixth‑form education, adult learning, apprenticeships, ESOL, EFL and SEND.

With a turnover of £130 million, 20,000 students and 1,800 staff, we are a major force in the sector. We are proud of our inclusive, diverse community and have a zero‑tolerance approach to racism and discrimination. As we look ahead, we remain committed to investing in our people and resources to provide an excellent, supportive learning environment that meets the needs of both students and employers.

We are committed to building a workforce that reflects the diversity of the communities we serve and actively welcome applications from candidates from Black, Asian and Minority Ethnic backgrounds. This does not prevent any other candidate with or without a protective characteristic from applying for our jobs.

As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an Enhanced DBS check, along with a check of the Children’s Barred List if engaged in regulated activity. Any offers of appointment may be withdrawn if these checks prove unsatisfactory. Self‑disclosure will be required as part of the recruitment process. Failure to make a full disclosure or to provide sight of your DBS certificate may result in the withdrawal of your offer of employment. The College’s DBS policy on the recruitment of ex‑offenders is available upon request.