Group Executive Assistant | North Tees and Hartlepool NHS Foundation Trust

North Tees & Hartlepool NHS Foundation Trust; Tees Valley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization is seeking a highly motivated Executive Assistant to support Executive Directors at the Executive Team level. This role involves comprehensive administration including diary management, preparing documents for meetings, and maintaining effective communication with stakeholders. The ideal candidate should possess excellent interpersonal skills and discretion, along with proven experience in a similar role. Opportunities for personal and professional development are offered within a supportive workplace environment.

Benefits

Staff benefits

Health and well-being initiatives

Professional development opportunities

Qualifications

• Highly experienced PA/EA with proven diary management skills.
• Strong initiative and ability to independently manage workload.
• Discretion and diplomacy essential for effective communication.

Responsibilities

• Support Executive Directors at Executive Team level.
• Manage and prioritize Executive Directors’ inbox and diary.
• Prepare briefings and documents for Executive-level meetings.
• Coordinate activities for timely completion of essential tasks.

Skills

Diary management

Minute-taking

Microsoft Office skills

Organisational skills

Interpersonal skills

Diplomatic skills

Job description

Overview

Post holder will support Executive Directors at Executive Team level. A highly motivated, efficient and personable Executive Assistant is required to provide comprehensive, professional support as part of a dedicated team.

Key Responsibilities

• Develop a thorough understanding of the Executive Team’s priorities, working methods and how these fit into the overarching Group strategy, and represent them effectively to stakeholders.
• Maintain oversight of the Executive Directors’ workload and diary, ensuring optimal use of their time and resolving issues independently.
• Manage the Executive Directors’ inbox, prioritise workload, highlight urgent items, respond to requests, consult and delegate to other staff as appropriate.
• Create and maintain project and action trackers, update Executive Directors on progress against key projects and drive these forward in collaboration with relevant teams.
• Work collaboratively to establish and maintain good relationships across the Trust and with key external stakeholders.
• Prepare background research, briefings, presentations and documents for Executive‑level meetings.
• Manage the diary of the Executive Director(s) efficiently and timely, plan ahead, respond to short‑notice changes and protect their time.
• Arrange, administer and take formal minutes of the Executive Director(s) Office meetings and other meetings chaired by them.
• Ensure that appraisals and mandatory training have been undertaken by Directorate members and line managers, and that compliance gaps are addressed.
• Log and process post and emails for the Executive Director(s), responding on their behalf, drafting responses for signature and directing mail to appropriate Trust staff and departments.
• Analyse and assess daily business events, using knowledge of the Executive Director(s) business activities to take appropriate, considered action.
• Implement policy and procedures within the Executive Director(s) office and wider support team.
• Coordinate activities of the Executive Director(s) team to ensure essential tasks are completed timely, avoiding duplication of effort.

Qualifications and Requirements

• Highly experienced PA/EA with proven diary management, minute‑taking and excellent Microsoft Office skills.
• Strong organisational skills, initiative, and the ability to plan workload independently.
• Professional, polite, and friendly outlook with strong interpersonal and diplomatic skills.
• Discretion and diplomacy essential; only those with the above qualities and relevant experience will be considered.

Working Environment

• Positions available across South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust – employees may be required to work at any site across both Trusts.
• Inclusive and supportive workplace with health and well‑being initiatives, staff benefits and opportunities for personal and professional development.
• Commitment to the ‘Making Every Contact Count’ approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

Application Deadline

This advert closes on Saturday 10 January 2026.