Grants & Programs Coordinator - 12 Month Hybrid

Lloyd's Register; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

26 days holiday pro rata

Hybrid work schedules

Bonus scheme

Company funded PMI

EAP & discount scheme

Job summary

Lloyd’s Register Foundation in London is seeking a Programme Coordinator to provide maternity cover and support the Senior Programme Manager in coordinating the small grants programme, funding rounds, and application management.

You will help with assessment coordination, grant set-up, monitoring and learning activities, maintain records, and ensure timely communications across the Grants Team and stakeholders.

Qualifications

• Programme, project or grant coordination experience.
• Grant-making knowledge is desirable but not essential.
• Understanding of, or interest in, the Foundation's mission and how engineering can contribute to safer, more resilient societies.
• Experience supporting funding rounds, application processes, stakeholder communications or comparable assessment processes.
• Excellent organisational skills, with the ability to manage multiple timelines, records, actions, applicants, reviewers and stakeholder requests.
• Strong written communication skills, including the ability to draft clear guidance, FAQs, briefings, feedback summaries, reports and presentation materials.

Responsibilities

• Support the planning and coordination of all small grants funding rounds, ensuring activities, deadlines and key milestones are effectively managed.
• Act as a consistent point of contact for applicant, reviewer and grant holder enquiries, providing clear and timely responses and escalating issues where appropriate.
• Support the application and assessment process, including reviewer set-up, reviewer guidance, scoring processes, moderation preparation and decision-making support.
• Work closely with the Grants Team to ensure application records, approvals, grant set-up, contracting information and Salesforce records are accurate and up to date.
• Support the production and maintenance of guidance notes, FAQs, application materials and web content, working closely with the Communications Team so the scheme remains accessible and easy to navigate.
• Coordinate internal meetings, decisions and follow-up actions relating to the small grants programme, ensuring responsibilities and deadlines are clearly recorded.
• Support practical improvements to the programme’s processes, guidance and delivery based on operational learning and stakeholder feedback.
• Maintain programme documentation, records and handover materials to support continuity and knowledge management during the maternity cover period.
• Support the continued development, promotion and delivery of Partner for Purpose, coordinating funding rounds and employee engagement activities.

Skills

Grant coordination

Project coordination

Stakeholder management

Documentation & reporting

Written communication

Independent working

Tools

Salesforce

Microsoft 365

Job description

Lloyd’s Register Foundation in London is seeking a Programme Coordinator to provide maternity cover and support the Senior Programme Manager in coordinating the small grants programme, funding rounds, and application management.

You will help with assessment coordination, grant set-up, monitoring and learning activities, maintain records, and ensure timely communications across the Grants Team and stakeholders.