Grants Officer

University of Oxford; Oxford; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A prestigious university in Oxford is seeking a Grants Officer who will be responsible for pre- and post-award administration and financial planning support for Principal Investigators. The role, funded for 3 years, requires a degree-level education and previous finance experience, ideally within a higher education setting. Strong analytical and communication skills, along with proficiency in finance systems are essential. This position offers a hybrid work model combining on-site and remote work options.

Benefits

Contributory pension scheme

38 days annual leave

Childcare services

Family leave schemes

Cycle loan scheme

Discounted travel

Club memberships

Qualifications

• Previous experience in finance roles within higher education or similar settings.
• Experience in research grants administration across pre- and post-award stages.
• Ability to communicate clearly with diverse stakeholders.

Responsibilities

• Provide pre- and post-award administration support to Principal Investigators.
• Ensure compliance with financial regulations and policies.
• Advise on funding opportunities and application processes.

Skills

Attention to detail

Strong analytical ability

Strong numeracy skills

Excellent IT skills

Collaboration

Communication skills

Education

Degree level education or equivalent experience

Tools

Finance information systems

Excel

X5 costing software

Oracle Financials

Job description

We are seeking a Grants Officer to join our team to provide pre- and post-award administration and tailored financial planning support to Principal Investigators.

Benefits

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

The post is available on a hybrid basis with the postholder being expected to work on-site for a minimum of two days each week.

About the Role

The post is funded for 3 years and is based in the Department of Psychiatry at the Warneford Hospital. The post is full time, however consideration would be given to candidates wishing to work part-time (minimum 80% FTE on a pro rata basis).

You will provide comprehensive research grants support, advising researchers on funding opportunities, funder rules, scheme conditions, University policy and procedures and the Department's funding application process. You will ensure compliance with the University's and funders' financial regulations, policies and processes, identifying and mitigating financial risks and priorities throughout the financial year. You will also offer guidance and training to researchers and research support staff, including taking responsibility for a portfolio of research grants and developing a strong understanding of the relevant funding rules and reporting requirements.

Qualifications & Experience

You will be educated to degree level or with equivalent experience, and will have previous experience in a finance role, ideally within higher education or a large institutional or public-sector setting. You will have experience of research grants administration across both pre- and post-award stages, and will be able to demonstrate exceptional attention to detail, strong analytical ability and strong numeracy skills. You will have experience of working collaboratively with colleagues at all levels, and of delivering key financial tasks such as month-end procedures, budget preparation and following core operational processes. You will bring strong written and oral communication skills that enable you to communicate clearly and confidently with a wide range of stakeholders, along with excellent IT skills, including proficiency with finance information systems and spreadsheets such as Excel. Experience of X5 or other costing software, and experience with Oracle Financials, would be desirable.

Diversity

Committed to equality and valuing diversity. Our active Psychiatry People and Culture teams and initiatives including our values and behaviours framework, work to make the Department of Psychiatry as supportive, welcoming and inclusive as possible.

About Oxford

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world‑class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Psychiatry is based on the Warneford Hospital site in Oxford - a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry. The Head of Department is Professor Belinda Lennox.