Grants & AP Administrator

Digital Catapult Group; Greater London; Hybrid; GBP 29,000 - 30,000; Full time

Benefits offered by this job

25 days annual leave

Bank Holidays

Double-matched pension

Discretionary company bonus

Hybrid working

Private Medical Insurance

Life insurance

Job summary

Digital Catapult in London (near King’s Cross/St Pancras) is seeking an entry-level Grants and AP Administrator to support the Grants Team with submission reporting to funders such as IUK, UKRI and Horizon Europe, and to assist the wider Finance Team.

The role offers hands-on experience in grant claims management within a fast-paced digital technology organisation, with opportunities to develop administrative, AP and financial skills.

Qualifications

• The successful candidate will have prior work experience in an administrative role.
• Experience in grants or finance administration is desirable but not essential.
• Strong numerical skills with attention to detail and accuracy.

Responsibilities

• Assist with quarterly grant claims by collating financial evidence and liaising with project partners.
• Coordinate and gather information for quarterly project audits with auditors.
• Maintain electronic grant filing and update relevant databases and spreadsheets.
• Provide administrative support to Project Managers and create supplier records.
• Process invoices, expenses and credit card postings; support accruals and reporting.
• Support the wider Grants Team in improving processes and documentation.

Skills

Numerical skills

Attention to detail

Organised

Communication skills

Willingness to learn

Team player

Self-starter

Job description

The Digital Catapult Finance Team has an opening for a Grants and AP Administrator to provide some additional administrative support to the team based in London (near King’s Cross/St Pancras). The Grants and AP Administrator will be responsible for supporting the Grants Team in the claim reporting process to a variety of funders, notably IUK, UKRI and Horizon European as well as providing administrative assistance to the wider Finance Team. This entry-level role represents a fantastic opportunity to actively learn and build your career in the world of grant claims management and submission working in a leading edge, fast paced organisation in the digital technology sector.

WHAT YOU’LL DO (Duties)

Grant Claims:

• Assist with the quarterly grant claim process by collating, analysing and organising the required financial evidence. Liaise with project partners to collate and chase information necessary for claim submission.
• Liaise with Auditors to coordinate and gather information needed for quarterly project audits.
• Maintain the electronic filing for all grants. Provide assistance and contribute to the monitoring of grants including updating relevant databases and spreadsheets.

Finance:

• Manage a range of administrative tasks including financial support to Project Managers, creating new suppliers and sending across purchase order details.
• Processing invoices, expenses and credit cards and posting the accrual, reviewed by the Senior Accountant
• Creditors aging report
• Support the wider Grants Team in improving administrative processes and documentation while also assisting the Finance Assistant and wider Finance Team.

• The successful candidate will require prior work experience within an administrative role, previous experience in the grants area is desirable but not essential.
• Strong numerical skills with excellent attention to detail
• Highly organised, ability to prioritise time effectively within a fast-paced environment to meet deadlines.
• Willingness and determination to learn new systems. Confident PC Skills
• Self-starter, self-confident with a can-do, flexible attitude. Team player who is also able to work independently
• Excellent communications skills, both verbal and written

Deadline for Applications: 4th October 2026

Salary: £29-30K depending on skills and experience

Pre-Employment Background Checking Process

Due to the nature of our work across government and public sector contracts, including working with sensitive information, all applicants will need to successfully complete the Baseline Personnel Security Standard (BPSS) clearance process prior to starting employment.

Commitment to Equality, Diversity and Inclusion

We recognise and value the advantages and opportunities that come with having people from diverse backgrounds working with us and it is our ambition to build an organisation which is representative and reflective of UK society.

We welcome applications from neurodivergent candidates, candidates from minority and underrepresented groups and from candidates with more or less experience, provided the requisite skills can be demonstrated.

As members of the Disability Confident Scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Please do speak with us about adjustments that could support you through our interview process.

Digital Catapult is an equal opportunities employer.

• We are in the UK’s Top 100 Best Workplaces and placed in the UK’s Best Workplaces in Tech and Large Organisations.
• Digital Catapult is aDisability Confident Committed Level 1 Employer.
• Excellent holiday package: 25 days annual leave, Bank Holidays and 3 days between Christmas and New Year:
• Double-matched pension up to 10% of your salary;
• Discretionary company bonus
• 4% of your salary to use towards selecting benefits that work for you, including health cash plan, Private Medical Insurance; buying holiday, topping up your pension;
• E-Vehicle Scheme; Cycle2Work; Tech Scheme; Gym Discounts; Give As you Earn; PerkPal;
• Life insurance 4x salary;
• Free to access EAP & Financial Wellbeing advice;
• Enhanced maternity and paternity leave;
• Hybrid working - with great offices to work from 2 days per week with some roles needing to be onsite more regularly to ensure the successful delivery of our work;
• Investment in your ongoing learning and development with us;
• Company social events throughout the year and free office snacks!

We have a vibrant and engaging culture where all voices are heard and a variety of employee led affinity groups who champion initiatives and provide opportunities for feedback to be shared.

We use moments in the year to educate everyone at Digital Catapult on different aspects of Equity, Diversity and Inclusion and to raise awareness.

We also enjoy socialising and having fun together through a variety of company-wide events held throughout the year including our football team, running and climbing groups and volunteering activities.