Graduate Project Coordinator (Integration & Transformation)

Balaena; Delabole; On-site; GBP 25,000 - 34,000; Full time

Job summary

Balaena is seeking a Graduate Project Coordinator for Integration and Transformation to help shape major company-wide projects from day one. You will gain hands-on experience delivering business change, supporting projects and turning ambitious plans into reality.

Based at Delabole or Tyne, you will handle governance, reporting and stakeholder communications, building practical skills in programme management and change initiatives while contributing to One Balaena’s growth.

Qualifications

• Strong Excel and reporting capability with the confidence handling large volumes of data.
• Strong governance and action tracking experience.
• Highly organised with excellent attention to detail and follow through.
• Comfortable carrying out both administrative and coordination activities to a high standard.
• Confident and professional when dealing with stakeholders at all levels.
• Not afraid to pick up the phone, chase actions or request information where required.
• Able to influence others and hold colleagues accountable for delivering agreed actions.
• Self-motivated, resilient and capable of managing multiple priorities simultaneously.
• Passionate about making a difference and improving processes.

Responsibilities

• Coordinate and maintain the Group transformation and integration programme, ensuring projects stay on track and milestones are met.
• Provide administrative support to transformation and change initiatives, maintaining records, trackers, plans and documentation.
• Manage programme plans, action logs, risk registers, decision trackers and reporting across workstreams.
• Coordinate governance meetings, prepare agendas, capture minutes and monitor actions.
• Produce reports, dashboards and presentations for executive, board and steering group meetings.
• Monitor progress against deliverables and follow up with stakeholders for updates and evidence.
• Engage with managers and senior leaders, ensuring timely information delivery.
• Act as central point of coordination across functions to remove barriers and maintain momentum.
• Support implementation of new systems, processes and business improvements.
• Maintain visibility of programme risks, issues, dependencies and decisions and escalate as needed.
• Analyse and present data using Excel and reporting tools for decision-making.
• Coordinate communications and programme updates to keep stakeholders informed.

Skills

Excel reporting

Governance & tracking

Organised & detail-oriented

Stakeholder engagement

Tools

Excel

Job description

Launch Your Career. Help Build One Balaena.

Graduate Project Coordinator (Integration & Transformation) Based At Delabole or Tyne

This isn't your typical graduate role.

As a Graduate Project Coordinator for Integration and Transformation, you'll be at the heart of major projects that are shaping the future of Balaena from day one. You'll gain hands on experience delivering business change, supporting projects and helping turn ambitious plans into reality.

You'll be trusted with real responsibility, given exposure to strategic initiatives across our business and supported to develop the skills and experience needed to move your career forward. If you're ambitious, organised and ready to make an impact, we'd love to hear from you.

Join us and play a key role in building One Balaena.

What will you do?

• Coordinate and maintain the Group transformation and integration programme, ensuring projects remain on track and key milestones are achieved.
• Provide comprehensive administrative support to transformation, integration and change initiatives, maintaining accurate records, trackers, plans and documentation.
• Manage programme plans, action logs, risk registers, decision trackers and reporting across multiple workstreams.
• Coordinate governance meetings, prepare agendas, capture minutes and monitor completion of agreed actions.
• Produce high-quality reports, dashboards and presentations for executive, board and steering group meetings.
• Monitor progress against agreed deliverables and proactively follow up with stakeholders to obtain updates, information and evidence of completion.
• Confidently engage with managers and senior leaders across the Group, challenging where appropriate and ensuring information is provided in a timely manner.
• Act as a central point of coordination across business functions, helping to remove barriers and maintain momentum.
• Support the implementation of new systems, processes, organisational changes and business improvement initiatives.
• Maintain visibility of programme risks, issues, dependencies and decisions, escalating concerns where necessary.
• Analyse, consolidate and present data using Excel and reporting tools to support effective decision-making.
• Coordinate communications, engagement activities and programme updates to ensure stakeholders remain informed.

Do you have or are you?

• Strong Excel and reporting capability with the confidence handling large volumes of data.
• Strong governance and action tracking experience.
• Highly organised with excellent attention to detail and follow through.
• Comfortable carrying out both administrative and coordination activities to a high standard.
• Confident and professional when dealing with stakeholders at all levels.
• Not afraid to pick up the phone, chase actions or request information where required.
• Able to influence others and hold colleagues accountable for delivering agreed actions.
• Self-motivated, resilient and capable of managing multiple priorities simultaneously.
• Passionate about making a difference, improving the way things are done and being part of a high-performing team that delivers results.
• Thrive in a fast-paced environment and enjoys working with others to turn plans into action and ensure commitments are delivered.