Graduate HR Administrator

Pentagon Technical Services; Beaconsfield; On-site; GBP 26,000 - 28,000; Full time

Job summary

A leading technical services company in Beaconsfield is looking for a Graduate HR Administrator to support HR functions throughout the employee lifecycle. This full-time, office-based position offers a starting salary of £26,000 - £28,000, with opportunities for professional development and a supportive work environment. Ideal for recent HR or Business graduates eager to grow their careers in HR.

Benefits

Annual leave of 23 days plus bank holidays

Auto-enrollment pension scheme

Training and mentorship programs

Qualifications

• Strong ability to manage multiple tasks efficiently.
• Excellent communication skills in both verbal and written formats.
• Confidential and professional in handling sensitive information.

Responsibilities

• Support HR Administration & Coordination processes.
• Assist with recruitment and onboarding of new employees.
• Engage in employee development and training initiatives.
• Aid in offboarding procedures and compliance checks.
• Maintain accurate HR systems and reporting.

Skills

Strong organisational and multitasking abilities

Excellent verbal and written communication skills

High level of confidentiality and professionalism

Confident using Microsoft Office Suite

Ability to work independently and as part of a team

Enthusiastic, proactive, and eager to learn

Education

Degree in Human Resources, Business Administration, or related discipline

CIPD Level 3 desirable or in progress

Previous HR internship or administrative experience

Job description

Overview

Job Description: Graduate HR Administrator (Full-Time, Office-Based)

Location: Beaconsfield, London

Department: Human Resources

Reports to: HR People Partner/ HR Director

Contract Type: Full-Time, Permanent

Working Pattern: Office-Based (Monday-Friday)

About the Role

We are seeking an enthusiastic and detail-oriented Graduate HR Administrator to join our growing team. This role is ideal for a recently qualified HR or Business graduate who is eager to start their HR career within a dynamic, professional environment.

The successful candidate will support the HR function across the full employee lifecycle — from recruitment and onboarding to engagement, learning, and offboarding. You will play a central role in ensuring all HR processes run smoothly and in line with company values — collaboration, accountability, and excellence — while building a solid foundation for a career in Human Resources.

Key Responsibilities

• HR Administration & Coordination
  • Provide day-to-day administrative support to the HR team and wider business.
  • Maintain and update employee records, ensuring accuracy, confidentiality, and GDPR compliance.
  • Assist with HR documentation such as offer letters, contracts, and policy updates.
  • Support the implementation and monitoring of HR policies and procedures.
• Recruitment & Selection
  • Assist with job postings, candidate screening, and interview coordination.
  • Liaise with hiring managers to schedule interviews and assessments.
  • Support candidate communication, ensuring a positive candidate experience throughout the process.
  • Conduct reference checks and right-to-work verifications in line with legal requirements.
• Onboarding Process
  • Prepare and issue offer letters, contracts, and new starter documentation.
  • Coordinate the onboarding process to ensure a seamless employee experience.
  • Schedule induction sessions, training, and introductions with key team members.
  • Set up employee files, access badges, and IT system accounts prior to start dates.
  • Support the delivery of new starter welcome sessions and ensure probation reviews are tracked and completed.
  • Gather feedback from new joiners to identify opportunities for process improvement.
• Employee Engagement & Development
  • Support HR initiatives around wellbeing, employee recognition, and engagement.
  • Assist with coordination of internal training sessions and workshops.
  • Maintain records for performance appraisals, learning, and development.
  • Help promote company culture and values through internal communications and events.
• Offboarding Process
  • Support the administration of resignations, terminations, and contract completions.
  • Prepare leaver documentation including confirmation letters and system updates.
  • Coordinate exit interviews and ensure feedback is recorded and reported.
  • Liaise with IT and facilities to manage equipment and access returns.
  • Process final payroll notifications and ensure HR systems are accurately updated.
  • Contribute to continuous improvement by analysing offboarding trends and suggesting improvements.
• HR Systems & Reporting
  • Maintain accurate employee data in HR systems and trackers.
  • Produce standard HR reports including absence, turnover, and training metrics.
  • Support audits and compliance checks.
  • Collaborate with payroll and finance to ensure accuracy of employee data.

Skills & Attributes

• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of confidentiality and professionalism.
• Confident using Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Ability to work independently and as part of a team.
• Enthusiastic, proactive, and eager to learn.

Education & Experience

• Degree in Human Resources, Business Administration, or related discipline (CIPD Level 3 desirable or in progress).
• Previous HR internship, placement year, or administrative experience is beneficial.
• Understanding of basic HR processes and UK employment legislation.

Why Join Us

• Gain hands-on HR experience across the full employee lifecycle.
• Supportive team environment with continuous learning opportunities.
• Exposure to both strategic and operational HR work in a fast-paced business.
• A values-led company culture built on integrity, collaboration, and excellence.
• Standard Benefits Package including base salary, leave, pension, and career development.

Base Salary: £26,000 - £28,000 per annum (dependent on experience).

Annual Leave: 23 days paid annual leave plus bank holidays. Raising to 25 after 12 months service.

Pension Scheme: Auto-enrolment with employer contribution.

Working Hours: Full-time, Monday to Friday (office-based).

Probation Review: 6-month review with potential salary adjustment based on performance.

Training & Mentoring: Ongoing HR systems and compliance training plus structured mentorship from senior HR professionals.

Career Pathway: Clear progression to HR Coordinator → HR Advisor roles based on capability and growth.

Workplace & Culture: Collaborative, people-focused environment with modern office space and team-building activities.

Inclusive company culture built on integrity, teamwork, and continuous improvement.

Access to wellbeing and employee engagement programmes.

Opportunity to contribute to HR process improvement and culture projects.

This package balances competitive pay with professional growth, training, and a supportive environment — ideal for graduates beginning their HR career in London