Graduate Bid Coordinator

P Ducker Systems Ltd; Morley; On-site; GBP 25,000 - 27,000; Full time

Job summary

A leading technology firm in the UK is looking for a Graduate Bid Coordinator to assist in crafting compelling bid proposals. The role involves developing bid strategies, collaborating with teams, and ensuring adherence to client requirements. Candidates should possess strong written communication skills, be highly organized, and have at least an HND in a relevant field. This position offers a salary of £25,500 - £27,000, flexible working hours, and numerous employee benefits, including performance bonuses and well-being initiatives.

Benefits

33 floating holidays

Paid overtime

Company performance related bonus

Wellbeing benefits

Pension scheme

Life insurance & health benefits

Salary sacrifice schemes

Subsidised on-site EV charging

Flexible working hours

Qualifications

• Qualified to at least HND level in a relevant subject.
• Proficient in Word and Excel, with strong IT skills.
• Ability to manage suppliers and engage clients effectively.

Responsibilities

• Assist in the bid process, crafting proposals that meet client needs.
• Develop bid strategies with the sales and technical teams.
• Ensure bid submissions are compliant and of high quality.
• Seek out and manage supplier invitations to tender.

Skills

Excellent written communication skills

Highly organised with strong attention to detail

Strong supplier and client management skills

Technical knowledge of control systems or engineering

Excellent IT competency with Word, Excel, and PowerPoint

Ability to work under pressure and meet deadlines

Flexibility and adaptability

Education

HND or higher in Sales, Marketing, English or Engineering

Tools

Word

Excel

PowerPoint

Job description

Wanted: Graduate Bid Coordinator

Salary: £25,500 - £27,000 + Benefits

Do you want to be part of a long‑standing team, who are experts in their field, where no two days are the same and where possibilities to develop new skills and experiences are around every corner? PDS is passionate about creating a friendly, open and inclusive working environment where individuals are supported to excel in their area of expertise. We are continually seeking out new ways to improve our business and are firm believers that everyone should enjoy what they do.

What we do…

We are a technically driven business with over 30 years of expertise; engineering and supporting high integrity control systems where failure simply isn't an option. These can range from small upgrades through to fully integrated turnkey solutions, covering all aspects of technology from control room to field devices. We supply the latest technology to various locations throughout the UK and Europe with our prestigious clients predominantly being within Intelligent Transport Systems (ITS), Highways, Airports and Power sectors.

What we need from you.

To assist in the end‑to‑end bid process, helping craft compelling proposals that align with client requirements and enhance the organisation's ability to secure new business opportunities.

Bid/Proposal writing support

• Helping to develop the bid strategy with Sales Managers and the Technical Bid Manager
• Creating bidding support documents, working collaboratively with Subject Matter Experts and Project Teams to ensure exciting content is woven into proposals creating compelling narratives to ensure bids are engaging
• Editing, and preparing bid submissions or proposals for client questionnaires
• Completion of supply forms which form part of the bidding process
• Completing Quality sections of tender responses to the highest standards and scores
• Ensuring submissions complies with the Clients requirements
• Using and monitoring a wide variety of tender websites and client portals including uploading bid responses
• Following up on the competition and bid submissions for feedback
• Assist with the creation of sales and marketing collateral

Supply‑chain Management

• Seeking out suppliers based on the requirements of the Invitation to Tender (ITT)
• Producing and sending out requests to Tender documents to potential suppliers. Checking the suppliers are compliant with PDS and Clients specifications. Incorporating customer Tender responses into our Tender return

Quality Management

• Proof reading Bids Prior to submission for spelling, grammar and to ensure bid contains required information to ensure a successful, winning bid
• To work towards improving and enhancing the standard and effectiveness of written responses in conjunction with the Bid Manager
• Review bid documents and pull together previous relevant bids and best practice answers to form a library/database

Required Qualifications, Skills & Experience:

• Excellent written communication skills
• Highly organised with strong attention to detail
• Qualified to at least HND level. Ideally in a relevant subject, such as Sales, Marketing, English or Engineering
• Excellent IT competency with Word, Excel and PowerPoint (Word and Excel are mandatory)
• Working technical knowledge of control systems or engineering would be an advantage
• Strong supplier and client management skills
• Ability to work under pressure and to tight deadlines with the ability to prioritise
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

What we offer in return.

In addition to a generous salary, you can expect to receive some other great benefits too.

• 33 floating holidays
• Paid overtime
• Company performance related bonus
• Wellbeing benefits
• Pension scheme
• Life insurance & health benefits
• Salary sacrifice schemes. Tech, Cycle & Electric Vehicle
• Subsidised on‑site EV charging
• Anniversary celebrations
• Social events
• Flexible working Hours

So why not join us? CV's, covering letters, questions, and everything in‑between by using the apply button

The company does not offer sponsorship for this role