Governance Secretary

Capita plc; United Kingdom; Remote; GBP 30,000 - 50,000; Full time

Job summary

A leading UK service provider is seeking a Governance Secretary to provide essential secretarial and administrative support. The role requires a minimum of 5 years UK residency due to security requirements. Ideal candidates will have experience in minute-taking and preparing presentations, as well as strong communication skills. The position is home-based and offers various employee benefits, including generous holiday and a matched pension scheme.

Benefits

23 days' holiday (rising to 27)

Company matched pension

Life assurance

Cycle2work scheme

Paid maternity, adoption and parental leave

Voluntary benefits

Paid volunteering day

Access to Employee Network Groups

Responsibilities

• Provide secretarial support to the team.
• Schedule client-facing meetings and manage required resources.
• Take minutes and arrange approvals for meetings.
• Compile and distribute meeting agendas.
• Oversee actions and governance deliverables.
• Provide reminders for deadlines and submissions.
• Review and challenge reporting accuracy.
• Quality check for presentations.
• Handle client and stakeholder queries.

Skills

Minute taking experience

Preparation of presentations

Strong written communication

Strong verbal communication

Proficient in MS Office

Organizational ability

Time management skills

Teamwork

Job description

Governance Secretary

Home based

We are looking for a Governance Secretary to join Capita Pensions Solutions. You will provide secretarial, clerical and administrative support to the team. Be responsible for providing performance reporting and maintaining updates of risks. You will foster strong partnerships, improving client satisfaction and experience.

Job title: Governance Secretary

Job Description:

This role requires enhanced security clearance, the details of which are contained in the following link. One of the main factors is a minimum 5 years UK residency - please only apply if you have this.

https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/sc-guidance-pack-for-applicants

Key Accountabilities

• Secretarial support
• Schedule client facing meetings and ensure all required equipment and resources are available.
• Take minutes of the meetings, arrange Chair approval and distribute to meeting attendees in a timely manner
• Compile agendas and meeting documentation and circulate to attendees in advance on the meeting
• Retain oversight of actions and governance deliverables to ensure that they are dealt with in a timely, consistent manner
• Provide reminders to ensure that actions and reports/MI/data submissions are submitted on time as agreed and to make the Head of Governance & Risk aware when deadlines are missed
• Collate responses from the Senior Management team and business areas for the Client reporting. Review and challenge reporting accuracy, ensuring consistency
• Carry out quality check for presentation purposes before presentation to either the client, internal and external customers
• Deal with Client/stakeholder queries

Essential

• Experience of minute taking ideally in a secretarial or executive assistant role that includes administration support
• Experience of preparing presentations and meeting packs
• Strong written and verbal communication skills
• Proficient in the use of MS Office packages
• Organisational ability
• Excellent time management skills and the ability to prioritise work.
• Ability to work effectively as a member of a team

Desirable

• Occupational Pensions Experience
• Experience of working in a Governance team
• Experience of working with public sector clients

About Capita Pension Solutions

At Capita Pension Solutions (CPS) we continue to grow and evolve our Strategy & Product function. We are at another exciting point in that evolution, defining and executing CPS's strategic goals as well as developing the next generation of market leading Products and Services. We have ambitious objectives and plans for 2025 and beyond.

What's in it for you?

• 23 days' holiday (rising to 27) with the opportunity to buy extra leave
• Company matched pension, life assurance, a cycle2work scheme, 15 weeks' fully paid maternity, adoption and shared parental leave, paternity pay of two weeks...and plenty more
• Voluntary benefits designed to suit your lifestyle - from discounts on retail and socialising, to health & wellbeing, travel and technology
• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

What we hope you'll do next:

Choose 'Apply now' to fill out our short application, so that we can find out more about you.

We're an equal opportunity and Disability Confident employer, which means we recruit and develop people based on their merit and passion. We're committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. If you need the job description or application form in an alternative format (such as large print or audio), or if you'd like to discuss other changes or support you might need going forward, please email Iqbal at [e-mail] or call 07784 237318 and we'll get back to you. For more information about equal opportunities and process adjustments, please visit the Capita Careers website.

As part of our commitment to building an inclusive and diverse workforce, we would particularly welcome applications from people who are from Black, Asian and other ethnic minority backgrounds.

Access to Work can help candidates with a physical or mental health condition or disability to get support in the hiring process, including communication support at interviews such as a British Sign Language interpreter. If you require this support you can apply for this support at https://www.gov.uk/guidance/apply-for-communication-support-at-a-job-interview-if-you-have-a-disability-or-health-condition-access-to-work .

Location: Home-Based - GBR

Time Type: Full time

Contract Type: Permanent