Governance Officer, City of London

Association Of Democratic Services Officers; City Of London; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

A public service organisation in the City of London is seeking a Governance Officer. This role involves supporting various committees by coordinating agendas, recording decisions, and drafting reports. The ideal candidate will have experience in local authority governance and excellent communication skills. They will also be proficient in using IT, particularly Microsoft Office. This position is hybrid with a salary range of £42,750 to £53,310 per annum.

Qualifications

• Significant expertise in running committee meetings and guiding Chairpersons.
• Experience in a local authority environment or similar organisation.
• Ability to apply committee processes to a high standard.

Responsibilities

• Develop effective working relationships with Chairs, Members and officers.
• Coordinate agendas for meetings and ensure high standard documentation.
• Record decisions accurately and archive formal documentation.

Skills

Committee administration

Report drafting

Communication

IT proficiency

Tools

Microsoft Office Suite

Job description

Salary: £42,750 – £53,310 per annum inclusive of all allowances
Contract: Permanent, Full time
Contractual Hours: 35 hours per week
Workplace category: Hybrid worker

The City of London Corporation has a special role and a wide remit that goes beyond that of an ordinary local authority. We look after the City on behalf of everyone who lives, works and visits here, and are committed to promoting opportunity, diversity, innovation, heritage and so much more. We are currently looking for a Governance Officer to join us in the Guildhall.

In this important role you’ll support the Corporation by arranging, attending and establishing an accurate record of various committees and sub-committees, and take administrative action as required. Amongst your other responsibilities, we’ll expect you to:

Responsibilities

• Develop effective working relationships with Chairs, Members and officers across the Corporation in order to advise and support them through the committee process, and be the first point of contact for all queries from them
• Coordinate agendas for meetings, ensuring that these are presented to a high standard and in accordance with Local Government legislation
• Ensure that decisions made are correctly recorded and all formal documentation is archived
• Draft reports and briefing notes for Chairs, Members and officers, and undertake any necessary research activities
• Monitor the Town Clerk’s complaints inbox and ensure that all emailed complaints are processed in accordance with defined procedure
• Provide cover for the City Corporation’s Freedom of Information Officer in their absence.

Capable of understanding and applying committee processes to a high standard, and of interpreting this complex area in a simple way, you’ll have significant expertise when it comes to using your knowledge to run committee meetings and guide Chairpersons. You will have worked in a local authority environment or similar organisation within a Governance and Member Services context, and we’ll expect you to have experience of drafting reports, briefing papers and minutes.

Ready to work under pressure and build excellent working relationships with officers within departments, your ability to pay close attention to detail and maintain a high standard of work during busy times will be first-class. You should also demonstrate tact, discretion and diplomacy, have excellent knowledge of local authority functions, and a thorough understanding of committee administration processes.

An excellent communicator and with a high level of proficiency in the use of IT and the Microsoft suite of software, you’ll also be ready to contribute to the development and review of policies and procedures.

To apply online please click the ‘Apply for Job’ button below. Alternatively, please contact 020 7332 3978 (24 hr answerphone) quoting reference number OOTC962 if you experience any difficulties. A minicom service for the hearing impaired is available on 020 7332 3732.

If this role is advertised as a secondment, secondments are subject to the agreement of your department releasing you, therefore, you need to discuss this with your line manager prior to applying. The purpose of this will be to discuss what, if any, impact your secondment might have on the service and service delivery should your application be successful, and how this might be addressed.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

We reserve the right to close the advert earlier should we receive a high number of applications.

Closing date for applications : 12 noon on Friday 21st November 2025

For full details and to apply, please click on the ‘Apply for Job’ button below.