Global Supply Chain Assistant

Bacardi; Glasgow; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive pay package

Holiday/Paid time off

Retirement/Pension plan

Health insurance & wellbeing benefits

Employee assistance programs

Job summary

Bacardi is seeking a Global Supply Chain Assistant in the United Kingdom to support the leadership team with executive/administrative duties, calendar management, and coordinating cross-functional operations. You will help prepare presentations, manage travel and expenses, and oversee related procurement activities.

As part of a fast-paced global function, you will maintain KPI dashboards, coordinate with internal and external stakeholders, and ensure smooth day-to-day operations.

Qualifications

• Proven experience supporting senior leaders within a global, matrix organization.
• Strong organizational and coordination skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent calendar, meeting, travel, and event management capabilities.
• Strong administrative and operational support experience, with high attention to detail and accuracy.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and business systems such as SRM, MDG, SAP and Concur.
• Effective communication and interpersonal skills, with the ability to build strong relationships across all levels of the organization.

Responsibilities

• Provide executive and administrative support to the supply chain Leadership team.
• Manage calendars, meetings, travel arrangements, expenses, and leadership logistics.
• Coordinate team events, town halls, communications, and day-to-day administrative activities.
• Support the preparation of presentations, reports, dashboards, and business documentation.
• Manage purchase orders, vendor administration, invoice follow-up, and related financial processes.
• Maintain key Supply Chain reporting tools, KPI dashboards, and collaboration platforms.
• Coordinate with internal and external stakeholders to ensure efficient operations and communication.
• Act as a trusted point of contact, ensuring smooth functioning of the leadership teams and supporting business priorities across the function.

Skills

Experience supporting senior leaders

Organizational skills

Calendar & travel management

Event coordination

Communication & stakeholder management

Discretion & professionalism

Multitasking in fast-paced env

MS Office & business systems

Tools

SRM

MDG

SAP

Concur

Job description

YOUR OPPORTUNITY

The Global Supply Chain Assistant plays a key role in supporting the Global Supply Chain leadership team and enabling effective coordination across the function.

This role combines executive and administrative support, stakeholder coordination, and business operations assistance. The Global Supply Chain Assistant acts as a trusted partner to leaders, helping ensure smooth day-to-day operations, effective communication, and strong collaboration across global teams.

About You

• Highly organized and proactive, with the ability to manage multiple priorities in a fast-paced environment.


• Strong communicator and collaborative partner, able to build effective relationships across all levels of the organization.


• Trusted and service-oriented professional, delivering high-quality support with discretion, attention to detail, and a solutions-focused mindset.

RESPONSIBILITIES

WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE

• Provide executive and administrative support to the supply chain Leadership team


• Manage calendars, meetings, travel arrangements, expenses, and leadership logistics.


• Coordinate team events, town halls, communications, and day-to-day administrative activities.


• Support the preparation of presentations, reports, dashboards, and business documentation.


• Manage purchase orders, vendor administration, invoice follow-up, and related financial processes.


• Maintain key Supply Chain reporting tools, KPI dashboards, and collaboration platforms.


• Coordinate with internal and external stakeholders to ensure efficient operations and communication.


• Act as a trusted point of contact, ensuring smooth functioning of the leadership teams and supporting business priorities across the function.

SKILLS

THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY

• Proven experience supporting senior leaders within a global, matrix organization.


• Strong organizational and coordination skills with the ability to manage multiple priorities and deadlines simultaneously.


• Excellent calendar, meeting, travel, and event management capabilities.


• Strong administrative and operational support experience, with high attention to detail and accuracy.


• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and business systems such as SRM, MDG, SAP and Concur.


• Effective communication and interpersonal skills, with the ability to build strong relationships across all levels of the organization.


• Ability to handle confidential and sensitive information with professionalism and discretion.


• Strong problem-solving skills and a proactive approach to identifying and resolving issues.


• Experience coordinating with internal and external stakeholders across multiple geographies and functions.


• Ability to work independently, manage competing priorities and perform effectively in a fast-paced environment.


• Fluent in English; French.

WHERE TO GO FOR MORE?

PERSONAL QUALITIES

- SHARE OUR FOUNDER'S PASSION AND ENTREPRENEURIAL FLAIR

• You must be willing to be very hands-on; you need to understand fully your function and how it works, and work alongside the Team to drive the function forward to best-in-class


• The desire and ability to take on additional roles and responsibilities


• Belonging: You have a strong capacity to create a culture of 'Belonging', where people feel appreciated for who they

Are, What They Do, And Who They Can Become

• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others


• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance


• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.


• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with


• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of 'Belonging', where people feel appreciated for who they are, what they do, and who they can become


• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others


• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance


• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.


• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with


• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity.

U.S. applicants have rights under Federal Employment Laws.

Perks of Working for us

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

• Competitive Pay Package


• Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)


• Retirement/Pension Plan

Health & Wellbeing

• Medical, Critical Illness, and Life Insurance


• Employee Assistance Programs


• Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.