Global Office & Logistics Coordinator

UK-Research-and-Innovation-; East Hagbourne; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Cost of living allowance

30 days holiday

Flexible working hours

Defined pension scheme

Discounts

Job summary

The UK Liaison Office at CERN, part of UK Research and Innovation (UKRI), seeks an Office Administrator on a 23‑month fixed‑term contract. The role requires full‑time in‑person work at CERN with responsibilities across property, visitor coordination, financial processing, and health insurance administration.

Based at STFC RAL before deployment to Geneva, you will support the Head of Office, manage apartments, handle invoices, and act as first point of contact for UK institutes, ensuring

Qualifications

• Demonstrated experience in office administration and supporting teams.
• Proficient with Microsoft Office and basic financial record handling.
• Ability to communicate effectively in English and French, verbally and in writing.
• Attention to detail and proactive problem-solving in a fast-paced environment.
• Strong communication and customer-facing skills.

Responsibilities

• Oversee ~50 local furnished apartments; liaise with letting agencies, concierges, and tradespeople.
• Meet visitors for main intakes/exits and support researchers living abroad.
• Process invoices from multiple suppliers and input data into CERN system.
• Coordinate global health insurance for UKRI-funded students and staff.
• Serve as first point of contact for UK institute visitors to CERN; support Head of Office.

Skills

Office administration

MS Office

Financial records

Bilingual EN/FR

Communication skills

Job description

The UK Liaison Office at CERN, part of UK Research and Innovation (UKRI), seeks an Office Administrator on a 23‑month fixed‑term contract. The role requires full‑time in‑person work at CERN with responsibilities across property, visitor coordination, financial processing, and health insurance administration.

Based at STFC RAL before deployment to Geneva, you will support the Head of Office, manage apartments, handle invoices, and act as first point of contact for UK institutes, ensuring