German speaking Operations Assistant

Inspiring Interns; City Of London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency in London is seeking a Sales Operations Assistant to support contract administration and compliance. This entry-level role is ideal for candidates with early experience in HR or office support. The successful applicant will need fluent German skills and a structured approach to tasks. The position offers hands-on training and hybrid working flexibility.

Benefits

Hands-on training

Collaborative work culture

Hybrid working flexibility

Qualifications

• Some experience in administration, HR, recruitment, or office coordination is an advantage.
• Strong attention to detail and a structured, organised approach to tasks.
• Friendly and professional communication style, both written and spoken.

Responsibilities

• Support the preparation and issuing of contracts to freelancers and employees.
• Assist with contract extensions including updating dates and documentation.
• Ensure all legally required documents are collected and updated.

Skills

Fluent German (B2/C1 level)

Attention to detail

Communication skills

Organised approach

Tools

Microsoft Word

Microsoft Excel

Email systems

Job description

Overview

We are a specialist recruitment agency supporting telecoms infrastructure projects across Germany. We provide highly skilled talent through Freelance, AUG Labour Leasing, and Permanent staffing models, helping our clients to build the best teams for the successful delivery of projects.

Role

Sales Operations Assistant – We are looking for a reliable and well-organised candidate to join our operations team. This is an entry-level role, ideal for someone with early experience in recruitment, HR administration, or office support. You will help issue contracts to freelancers and employees, manage extensions, and ensure that all necessary compliance documents are collected and up to date. You will also lead on contractor satisfaction outreach initiatives.

Responsibilities

• Contract Administration: Support the preparation and issuing of contracts to freelancers and employees delivering services to our clients.
• Extensions: Assist with contract extensions, including updating contract dates and documentation, and gathering signatures.
• Compliance Checks: Make sure we have all legally required documents in place (e.g. ID, right to work, insurance, tax documents) and follow up if anything is missing or outdated.
• Candidate Communication: Respond to questions from contractors regarding contracts and documents. Occasionally support simple rate discussions during extensions.
• Team Support: Work closely with our recruiters, account managers, and finance team to ensure smooth onboarding and compliance.
• Record Keeping: Update internal systems and trackers to reflect contract status, compliance progress, and extension deadlines.

What We’re Looking For

• Some experience in administration, HR, recruitment, or office coordination is an advantage.
• Fluent German (B2/C1 level) and good English communication skills are essential.
• Strong attention to detail and a structured, organised approach to tasks.
• Friendly and professional communication style, both written and spoken.
• Basic skills in Microsoft Word, Excel, and email systems.
• Willingness to learn and get involved in a fast-paced and supportive team environment.

What We Offer

• A supportive entry into the recruitment and operations field.
• Hands-on training and guidance from experienced team members.
• A friendly team with a collaborative work culture.
• Opportunity to develop skills in contract management and compliance.
• Hybrid working flexibility and a modern office in London.