General Admin Assistant

Cardiff Union Services Ltd; Cardiff; On-site; GBP 40,000 - 60,000; Part time

Job summary

A local community service provider in Cardiff seeks individuals to support the Hartree Centre Cardiff Hub. You will help communicate the Hub's impact, organize events, and assist daily operations. Candidates should be familiar with social media, possess strong organizational skills, and have an interest in AI. This role is eligible for students until March 31, 2026.

Qualifications

• Experience in organizing and planning events.
• Familiarity with LinkedIn and social media platforms.
• Ability to work collaboratively in a team.

Responsibilities

• Promote Hub activities via social media.
• Support and plan events.
• Arrange meetings with companies.
• Assist in Hub administration.

Skills

Organisational skills

Communication skills

Social media familiarity

Event planning

Stakeholder engagement

Interest in AI

Welsh language

Tools

Canva

Job description

TheHartree Centre Cardiff Hub is based in the sbarc|spark building and supports small and medium-sized enterprises with artificial intelligence (AI) and data science technologies through knowledge transfer and sprint projects, targeting companies in the Cardiff Capital Region and Western Gateway areas who want to better understand how digital innovation can transform productivity, strengthen resilience and enhance growth.

You will work as part of the Hartree Centre Cardiff Hub team which includes five data scientists and three administrative staff, led by three academic directors from the School of Computer Science and Informatics. You will help the team deliver a programme of supporting 54 companies in our local region. Your duties will mainly focus on communicating the impact of our work, helping to organise events, and supporting the day-to-day running of the Hub.

Typical activities:

• Promoting Hub activities via LinkedIn and annual Impact Report
• Supporting planning and running of events
• Arranging meetings with companies
• Assist in Hub administrative processes

What You Will Gain:

• Skills in communicating technology-driven innovation
• Understanding of how businesses are benefiting from AI
• Experience in engaging with stakeholders across industry, academia, and government

Person Specification

• Familiar with the use of LinkedIn and other social media platforms
• High standard of organisational and general administrative skills
• Ability to work as an effective team member
• Experience in the use of Canva
• Experience in planning and running of events
• Ability to deal with both internal and external stakeholders
• Interest in AI
• Use of Welsh language

Please clearly state your relevant experience and skills in your application. You must be eligible to work through Jobshop for the entirety of this project (15/12/2025 - 31/03/2026).

About The Company

Important information for working through Jobshop:

Please note, this advert may come down early if there are a high volume of applications. If you are interested in this role, we recommend you apply as soon as possible.

All students who undertake work through Jobshop must complete a Right to Work check before starting any paid work or work-related training. We will contact successful candidates regarding this. To find out more about Right to Work please contact [e-mail].

Students are eligible to work through Jobshop for 3-months post their end of studies date ( usually noted on their student ID/ proof of enrolment letter), providing all Right to Work documents (such as visas) are still in date. Please only apply if you are eligible to work for the entirety of the role.

If you are on an hour-limited visa, it is your responsibility to ensure you do not exceed the working-hour restriction Monday - Sunday, each week . This is a legal restriction that must be adhered to for work completed both within and outside of Jobshop.