Fund Administration Assistant

Mercia Asset Management PLC; Warwick; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading asset management firm is seeking a candidate to support the Fund Administration and Investment teams. Key responsibilities include collating company data, coordinating investment applications, and assisting with audits. Strong organisational, communication skills, and a good working knowledge of Excel are essential. Candidates should be prepared for occasional travel to various locations within the UK.

Qualifications

• Proven organisational skills and a collaborative team player.
• Ability to work independently and manage time effectively.
• Attention to detail is essential in all tasks.

Responsibilities

• Collating portfolio companies’ monthly management information.
• Coordinating investment applications and post-investment documentation.
• Performing AML checks on parties in new deals.
• Assisting with fund reporting and audits.
• Updating internal systems based on Companies House notifications.

Skills

Excellent time management

Attention to detail

Communication skills

Teamwork

Microsoft Office knowledge

Numerate

Tools

Excel

Quickbase

Job description

LOCATION

Based in the Henley-in-Arden or the Birmingham Office but required at times to travel to other Mercia offices.

ROLE

The successful candidate will support the Fund Administration team and Investment teams in the administration of the Mercia funds, with responsibilities including but not limited to collating and reporting on portfolio company data, the organisation of meetings, assisting with both internal and external audits along with regular monitoring and updating of our internal CRM systems.

RESPONSIBILITIES

• Collating portfolio companies’ monthly management information alongside other relevant data.
• Assisting with the co-ordination of investment applications and supporting with post investment documentation collection.
• Ensuring the correct information is logged in the asset management system (Quickbase).
• Performing anti-money laundering (“AML”) checks on all parties involved in new deal completions, follow-on investments and in monitoring existing portfolios.
• Assisting with the quarterly fund reporting process.
• Supporting the statutory annual audit process and any fund-specific audits.
• Checking all Companies House notifications and updating internal systems to reflect changes.
• Updating and co-ordinating monthly checks of internal systems.

SKILLS & EXPERIENCE

• Excellent time management and a high level of organisation are essential requirements.
• A passion for getting things right, tenacious in pursuing a query until satisfactory resolution; scrupulous attention to detail is essential.
• Excellent communication and interpersonal skills, able to work with colleagues at all levels.
• Strong work ethic and ability to work both independently and as part of a team.
• A good working knowledge of Excel and other Microsoft Office products.
• Numerate.
• We are a collaborative team and it is important that you share our Mercia Core Values (growth focused, responsive, connected, responsible/respectful, trusted).
• You should be prepared to travel to our other Mercia UK based offices.
• You should have the right to work in the UK.