Float Legal Secretary

LJ Recruitment; Essex; On-site; GBP 26,000 - 30,000; Full time

Job summary

A national law firm based in Colchester is seeking a proactive Float Team Legal Secretary to provide secretarial and administrative support. The ideal candidate will have experience in a law firm, strong IT skills, and excellent attention to detail. Responsibilities include handling document production, supporting fee earners, and ensuring compliance with client care standards. This dynamic role offers the chance for professional growth in a collaborative environment.

Benefits

Benefits Package

Qualifications

• Experience in a law firm or professional services environment.
• Ability to handle high-volume document production.
• Calm under pressure with a professional approach.

Responsibilities

• Provide secretarial support across teams.
• Prepare legal documents using firm precedents.
• Manage document storage and filing.

Skills

Experience as a legal secretary

Digital dictation

Strong IT skills

Excellent attention to detail

Great communication skills

Flexible mindset

Tools

Microsoft Office

Case management systems

Job description

Job Title

Float Team Legal Secretary - Colchester

Location

Colchester

Salary

26,000 - 30,000 per annum + Benefits Package

About the Opportunity

Our client, a nationally recognised and growing law firm with a collaborative and forward-thinking culture, is seeking a flexible and proactive Float Team Legal Secretary to support their expanding office in Colchester. This is an exciting opportunity to join a high-quality firm known for its strong team ethos, excellent client service and commitment to professional development.

This role would suit someone who thrives in a varied position, enjoys working both independently and as part of a wider support team, and is motivated by being part of an ambitious office with significant growth plans.

The Role

As a Float Team Legal Secretary, you will play a vital role in providing operational, secretarial and administrative support across multiple departments within the Colchester office and wider firm. You will support fee earners, manage day-to-day office administration, and ensure that high standards of client care and compliance are maintained.

This is a true all-rounder role with plenty of variety and the opportunity to grow with the office as it develops.

Key Responsibilities

• Provide typing, digital dictation, and secretarial support across teams and departments as required.
• Prepare and draft correspondence and legal documents using firm precedents.
• Manage document storage and filing using electronic case management systems.
• Handle general administrative tasks including scanning, printing, photocopying, e-faxing and post management.
• Act as the first point of contact for clients requesting original documents; manage document storage and retrieval.
• Support fee earners with diary management, meeting arrangements and compliance tasks.
• Welcome visitors, arrange meeting rooms and assist with client hospitality.
• Liaise with building management and suppliers to ensure smooth daily operations.
• Maintain office supplies and coordinate with other offices for stock management.
• Ensure compliance with health and safety policies, including workstation risk assessments.
• Support the induction of new colleagues into the Langham office and help with their integration into the firm.
• Provide ad hoc operational support, including answering phones and assisting with wider business support needs.
• Maintain confidentiality at all times and ensure firm procedures and protocols are followed.

About You

The ideal candidate will have:

• Experience as a legal secretary or similar professional administrative role, ideally in a law firm or professional services environment.
• Proven ability to handle digital dictation and high-volume document production.
• Strong IT skills including Microsoft Office and familiarity with case/document management systems.
• Excellent attention to detail, spelling and grammar accuracy.
• A positive, can-do attitude and the ability to adapt to changing priorities.
• Great communication skills, calm under pressure, with a professional and friendly approach.
• A flexible, team-oriented mindset and a willingness to pitch in wherever needed to keep the office running smoothly.

Interested?

If you are an experienced legal or professional secretary looking for a varied, people-focused role where no two days are the same, we'd love to hear from you.

How to Apply

Submit your CV today or contact Natalie Dwan at LJ Recruitment for a confidential discussion.