Float Legal Secretary

LJ Recruitment; Colchester; On-site; GBP 26,000 - 30,000; Full time

Job summary

A legal recruitment agency is seeking a Float Team Legal Secretary for their Colchester office. This role involves providing operational and administrative support across various departments. The ideal candidate should have experience in a legal environment, excellent communication skills, and a flexible, team-oriented mindset. Join a dynamic office atmosphere focused on professional development and client care.

Benefits

Benefits Package

Qualifications

• Experience in a law firm or professional services environment.
• Proven ability to handle high-volume document production.
• Strong IT skills including familiarity with case management systems.

Responsibilities

• Provide typing and secretarial support across teams.
• Prepare and draft correspondence and legal documents.
• Manage document storage and filing using electronic systems.
• Act as the first point of contact for clients.

Skills

Experience as a legal secretary or similar role

Digital dictation

Microsoft Office proficiency

Attention to detail

Great communication skills

Flexible mindset

Job description

Job Title

Float Team Legal Secretary - Colchester

Location

Colchester

Salary

26,000 - 30,000 per annum + Benefits Package

About the Opportunity

Our client, a nationally recognised and growing law firm with a collaborative and forward-thinking culture, is seeking a flexible and proactive Float Team Legal Secretary to support their expanding office in Colchester. This is an exciting opportunity to join a high-quality firm known for its strong team ethos, excellent client service and commitment to professional development.

This role would suit someone who thrives in a varied position, enjoys working both independently and as part of a wider support team, and is motivated by being part of an ambitious office with significant growth plans.

The Role

As a Float Team Legal Secretary, you will play a vital role in providing operational, secretarial and administrative support across multiple departments within the Colchester office and wider firm. You will support fee earners, manage day-to-day office administration, and ensure that high standards of client care and compliance are maintained.

This is a true all-rounder role with plenty of variety and the opportunity to grow with the office as it develops.

Key Responsibilities

• Provide typing, digital dictation, and secretarial support across teams and departments as required.
• Prepare and draft correspondence and legal documents using firm precedents.
• Manage document storage and filing using electronic case management systems.
• Handle general administrative tasks including scanning, printing, photocopying, e-faxing and post management.
• Act as the first point of contact for clients requesting original documents; manage document storage and retrieval.
• Support fee earners with diary management, meeting arrangements and compliance tasks.
• Welcome visitors, arrange meeting rooms and assist with client hospitality.
• Liaise with building management and suppliers to ensure smooth daily operations.
• Maintain office supplies and coordinate with other offices for stock management.
• Ensure compliance with health and safety policies, including workstation risk assessments.
• Support the induction of new colleagues into the Langham office and help with their integration into the firm.
• Provide ad hoc operational support, including answering phones and assisting with wider business support needs.
• Maintain confidentiality at all times and ensure firm procedures and protocols are followed.

About You

The ideal candidate will have:

• Experience as a legal secretary or similar professional administrative role, ideally in a law firm or professional services environment.
• Proven ability to handle digital dictation and high-volume document production.
• Strong IT skills including Microsoft Office and familiarity with case/document management systems.
• Excellent attention to detail, spelling and grammar accuracy.
• A positive, can-do attitude and the ability to adapt to changing priorities.
• Great communication skills, calm under pressure, with a professional and friendly approach.
• A flexible, team-oriented mindset and a willingness to pitch in wherever needed to keep the office running smoothly.

Interested?

If you are an experienced legal or professional secretary looking for a varied, people-focused role where no two days are the same, we'd love to hear from you.

How to Apply

Submit your CV today or contact Natalie Dwan at LJ Recruitment for a confidential discussion.