Fleet Resourcing Coordinator

HX Expeditions; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

HX Expeditions is seeking a Fleet Resourcing Coordinator for a 6 month fixed-term contract in the UK. You will manage end-to-end recruitment for shipboard roles, building talent pipelines and coordinating with internal and external stakeholders to ensure compliant, timely hires across the fleet.

The role requires 3+ years in international recruitment, maritime recruitment experience, and strong communication skills. Hybrid work is supported as part of our global operations.

Qualifications

• Minimum 3 years in international recruitment.
• Experience in maritime recruitment preferred.
• Excellent communication and stakeholder management.
• Experience with applicant tracking systems.
• Proficiency with MS Office (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Build and maintain talent pipelines for current and future vacancies.
• Support end-to-end recruitment activity from role briefing to offer.
• Provide a positive candidate experience with timely feedback.
• Coordinate pre-employment checks and onboarding handover.
• Ensure recruitment activities comply with maritime regulations (MLC).
• Track recruitment metrics and identify issues with solutions.

Skills

Communication skills

Stakeholder management

Recruitment

MS Office suite

English fluency

Tools

Applicant Tracking System (ATS)

Job description

This role is a 6 month Fixed Term Contract.

At HX our purpose is to awaken people to the beauty and fragility of the planet, with adventure that reignites a sense of wonder. We take curious travellers to incredible destinations, sustainably in true expedition-style with science and education at the heart of every journey. We bring them off the beaten track, to special destinations across the Arctic, Antarctic, Galapagos, British Isles, Alaska, Northern Norway, and Central / South America.

The Fleet Resourcing Coordinator is responsible for managing the end-to-end external / internal recruitment/promotion process for shipboard positions across the fleet. The role ensures the timely sourcing, attraction, selection, and hiring of qualified seafarers across all departments to meet operational manning requirements.

At HX, we are a passionate team who deliver our global operations from every corner of the world and our people are instrumental in continuing to inspire this adventure, play their part and deliver on our promise of guest centric and memorable experiences, benefiting the communities we visit, enriching our guests and inspiring a more sustainable world – to change the way they see the world.

Key Responsibilities & Deliverables:

Working closely with internal and external stakeholders, this 6 month fixed term contract role oversees all stages of the recruitment pipeline from requisition approval through to offer issuance and onboarding handover, ensuring compliance with company standards, maritime regulations, and workforce planning requirements by:

• Build and maintain talent pipelines for current and future vacancies.
• Support and manage end-to-end recruitment activity, from role briefing through to offer stage.
• Provide a positive candidate experience through regular communication and timely feedback.
• Support stakeholders through candidate selection and decision-making processes.
• Coordinate pre-employment checks and verification requirements.
• Ensure recruitment activities comply with MLC requirements.
• Proactively track recruitment metrics to identify any issues in the hiring process and creative solutions to resolve
• Identify and elevate recruitment risks that could impact vessel manning requirements.
• Contribute to broader team and business priorities as needed.
• Thinks sustainably and brings this mindset to their team and partners.
• Champions the HX Spirits.

Requirements:

• Fluency in English is required.
• At least 3 years in international recruitment.
• Previous experience in recruitment, resourcing or talent acquisition within the maritime industry required.
• Excellent communication and stakeholder management abilities.
• Experience managing multiple vacancies simultaneously.
• Experience of working with applicant tracking systems.
• Proficiency in MS Office applications including Outlook, PowerPoint, Word, and Excel.

Key Personal Attributes/Behavioural Competencies:

• Safety and Compliance minded for yourself and others.
• High degree of personal integrity and honesty.
• Excited to work in a hybrid work environment to leverage time in person with colleagues across the business.
• Passionate about inclusion and belonging. You take pride in bringing people and different perspectives together to promote a diverse and inclusive workplace.
• Clear and effective communication with internal and external stakeholders.
• Ability to manage execution and competing demands.
• Ability to adapt to change in a positive, productive manner.
• Initiates action, drives activity and takes ownership for area of responsibility
• Shows resilience in challenging situations and flexibility in approach to achieve business objectives.
• Effective problem solving, conflict resolution, networking, continuous improvement, and technical aptitudes.
• Ability to work in an organised and logical manner with the flexibility to adapt to change when necessary.
• Strong sense of initiative and urgency, with the ability to follow-up on outstanding matters efficiently.
• Demonstrates pride and ownership in all aspects of your work, from high level advisory to essential day-to-day administration.
• Demonstrated polish and professionalism at all times when engaging with leaders and team members with differing points of view.