Fleet Resource Planner

East Midlands Trains; East Midlands; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading regional railway company in the East Midlands is seeking a proactive Fleet Resource Planner to manage and optimise fleet rosters while adhering to safety standards. The successful candidate will be detail-oriented with excellent communication skills and an analytical mindset. Responsibilities include producing rosters, maintaining accurate staffing data, and collaborating with managers to enhance operational efficiency. Competitive salary and benefits like flexible working hours and extensive holiday leave make this a great opportunity.

Benefits

Defined benefit pension scheme

32 days of holiday per year

Flexible working hours

Free First-Class duty travel

75% discount on national leisure travel

Employee benefits portal

Qualifications

• Strong evidence of applied experience in a relevant role.
• Ability to engage effectively with a range of audiences.
• Experience in systematic problem-solving under pressure.

Responsibilities

• Produce rosters in accordance with safety standards and business conditions.
• Maintain the Crew Plan system accurately.
• Identify opportunities for roster optimisation and present findings.

Skills

Proactive

Detail-oriented

Communication skills

Analytical skills

Education

A Level standard or equivalent

Job description

We are proud to be One Team at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing, and putting customers at the heart of our sustainable railway for the East Midlands.

With over 2,600 employees, our people are the reason we are so successful. Ten times accredited as a Top Employer, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work.

At EMR we want to proactively embrace diversity across our workforce and recognise that we are under-represented in terms of females and ethnic minority groups. We’re therefore taking positive steps to promote a positive and inclusive culture; we welcome applications from those that identify with these groups to better represent our communities.

We have an exciting opportunity to join #TeamEMR as a Fleet Resource Planner.

We are looking for a proactive and detail‑focused individual to allocate and produce rosters that meet the needs of our Fleet Depots. You will play a key role in ensuring our rosters are efficient, cost‑effective and aligned with budgetary requirements. Reporting directly to the Fleet Planning Manager, you will be responsible for maintaining agreed minimum manning levels to support daily fleet and operational delivery. You will also ensure all rosters are fully compliant with the relevant terms and conditions for collectively bargained fleet grades.

Key responsibilities include :

• Ensure Fleet Depot rosters are produced in accordance with East Midlands Railway safety standards, business conditions, local agreements and Fatigue & Risk procedures.
• Deliver a consistently high standard of rostering, ensuring resources are allocated within agreed deadlines.
• Maintain the Crew Plan system, keeping staff details, skill profiles and depot base rosters accurate and up to date.
• Monitor annual leave levels and provide timely, proactive reports on utilisation.
• Identify and present opportunities for roster optimisation wherever possible.
• Produce KPIs relating to depot overtime, fatigue and minimum manning breaches, as required by the Fleet Planning Manager.
• Work closely with Fleet Depot Managers and support the coordination of releases and training.
• Collaborate with the Fleet Depot and Production Managers to optimise rosters in response to operational events and possessions.
• Manage and deliver objectives and projects as directed by the Fleet Planning Manager to support the business plan and functional goals.
• Contribute as a key member of the Fleet Production and Planning, providing support where needed.

Who we’re looking for

• Educated to A Level standard (or equivalent) with strong evidence of applied experience.
• Excellent written and verbal communication skills, with the ability to engage effectively with a range of audiences.
• Experienced in systematic problem‑solving and able to work methodically under pressure.
• Confident in analysing data and implementing improvements based on insights.
• Strong knowledge of EMR railway routes and operations is desirable

As well as a competitive salary, we’ll also offeryou :

• An excellent defined benefit pension scheme
• 32 days’ holiday per year, rising to 34 after 2 years
• Flexible working hours
• Free First-Class duty travel on the EMR network
• Free standard leisure travel on the EMR network and Train Operating Companies under Transport UK & LNER
• 75% discount on national leisure travel (inc partner and dependants)
• Friends and Family discounted tickets on the EMR network
• Various training opportunities
• Employee benefits portal with access to generous discounts, Cycle 2 Work Scheme …and many more!

We are open minded to applications from people who wish to have flexible working. Many of our staff work flexibly in many different ways. Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

Ready to take on this exciting opportunity? Submit your online application form and upload your CV. As we operate a blind screening process please remove all personal information including your name from your CV.