Fleet Operations & Data Administrator

Finning International Inc.; England; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Life insurance

Up to 7% pension

Comprehensive benefits package

Job summary

Finning is seeking a Fleet Administrator to support efficient fleet management across drivers, suppliers, and internal stakeholders. You will own core fleet administration, ensuring data accuracy, compliance, cost control, and a high standard of service for the vehicle fleet.

This role focuses on fuel card administration, PO/invoice processing, data integrity, and fleet reporting. You will collaborate with teams to drive continuous improvement and cost‑effective fleet operations.

Qualifications

• Previous experience within a fleet, transport, logistics or vehicle administration environment.
• Experience processing purchase orders and invoice administration.
• Experience producing reports and analysing operational data.
• Knowledge of fleet systems or third-party vehicle management portals.
• Health and Safety qualification or awareness training.
• Previous experience in an administrative or office-based role.
• Strong Microsoft Office skills, particularly Excel, with experience working with large volumes of data.
• Excellent organisational skills and the ability to manage multiple priorities effectively.

Responsibilities

• Owning the administration of fuel cards, maintaining records and monitoring fuel transactions to identify anomalies and support cost management.
• Managing fleet-related purchase orders and invoice processes, ensuring accurate processing, reconciliation, and timely resolution of supplier queries.
• Maintaining ownership of fleet data integrity, ensuring vehicle, driver, asset, and compliance records are accurate and up to date across all fleet systems and third-party portals.
• Producing and coordinating fleet reporting and dashboards, providing timely and accurate management information to support operational decision-making.
• Managing short-term vehicle rental administration, ensuring bookings are accurately tracked and vehicles are off-hired promptly to minimise unnecessary costs.
• Owning the administration of vehicle fines, tolls, recharges, and company car activities, ensuring timely processing and accurate record keeping.
• Acting as a key point of contact for drivers, suppliers, and internal stakeholders, proactively resolving fleet-related queries and issues.
• Supporting fleet projects and continuous improvement initiatives, helping to enhance processes, compliance, efficiency, and service delivery across the fleet operation.

Skills

Excel

Microsoft Office

Data analysis

Organisational skills

Communication

Education

Health and Safety qualification

Tools

Fleet systems

Vehicle management portals

PO/invoice systems

Job description

Finning is seeking a Fleet Administrator to support efficient fleet management across drivers, suppliers, and internal stakeholders. You will own core fleet administration, ensuring data accuracy, compliance, cost control, and a high standard of service for the vehicle fleet.

This role focuses on fuel card administration, PO/invoice processing, data integrity, and fleet reporting. You will collaborate with teams to drive continuous improvement and cost‑effective fleet operations.