Fleet Office Administrator

Baker Recruitment Group Ltd; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is looking for a motivated Warehouse Administrator to join a chilled warehouse operation in Leeds. The role supports warehouse operations, handling data management, vehicle administration, and general administration tasks. Ideal candidates will have proficiency in Excel and Word, strong communication skills, and a thorough attention to detail. This temporary-to-permanent position offers opportunities for growth within a dynamic environment.

Qualifications

• Proficiency in Microsoft Excel and Word is required.
• Attention to detail is essential for managing stock accurately.
• Strong verbal and written communication skills are needed.

Responsibilities

• Ensure all data related to drivers, vehicles, and equipment is accurately uploaded.
• Handle processes for registering, de-registering, and disposing of vehicles.
• Coordinate engineering work orders and equipment servicing plans.

Skills

Proficient in Microsoft Excel

Proficient in Microsoft Word

Attention to detail

Strong communication skills

Organisational skills

Problem-solving skills

Teamwork

Adaptability

Job description

Description

Salary: £13.70ph

Monday to Friday 8am till 4pm

This shift would then change to Wednesday to Sunday 8am till 4pm

Role Overview

We are currently seeking a motivated and detail-oriented Warehouse Administrator to join our team in a chilled warehouse environment in LS10. This is a fantastic opportunity to support the efficient running of warehouse operations, handling administrative tasks, inventory management, and ensuring timely communication between departments. The ideal candidate will thrive in a fast-paced setting and be comfortable working in a cold environment. This is a temporary-to-permanent role for individuals with prior admin or warehouse experience who are looking to expand their skills.

Some of your day to day duties as a Fleet Administrator with our client will include :

• Data Management : Ensure all the data related to drivers, vehicles and equipment is accurately uploaded onto our clients fleet management solutions system, involving numerical and text data. You’ll create and export valuable information, graphs and reports for Management, staff and other stakeholders within our clients business operation.
• Vehicle administration : Handle the processes to correctly register, and de-register, and dispose of vehicles.
• Maintenance administration : Coordinate engineering work orders and equipment servicing plans to ensure our vehicles and related equipment are serviced, maintained, and repaired in accordance with our standards. Manage documentation as per the Data Retention Policy. Internal process training will be provided.
• Client Liaison : Collaborate with external vendors and other bodies to schedule and oversee vehicle maintenance and accurately process purchase orders and invoices.
• General administration : Provide essential administration support, handle reception duties, maintain files, and tackle any additional tasks commensurate with your role.

Our client believes empowering and developing staff is vital to ensure resilience, and future proof their service, as an accomplished administrator you will be presented with promotional and additional career opportunities within our client's large business operation.

Key Skills and Attributes

IT Skills: Proficiency in Microsoft Excel and Word is required. Experience with warehouse management or bespoke database systems is advantageous.

Attention to Detail: A high level of accuracy is essential for managing stock and ensuring data is correctly logged.

Communication Skills: Strong verbal and written communication skills, with a professional and friendly manner when liaising with colleagues and suppliers.

Organisation: Ability to manage multiple tasks simultaneously, prioritise work, and meet deadlines in a fast-paced environment.

Problem-Solving: Strong analytical skills with the ability to resolve order discrepancies or logistical issues efficiently.

Teamwork: Able to collaborate with warehouse staff and other departments to ensure smooth workflow.

Adaptability: Comfortable working in a chilled environment, with the ability to work efficiently.

This position offers an exciting opportunity to be part of a dynamic warehouse operation.

If you are organised, detail-oriented, and ready to take on a new challenge, we’d love to hear from you