Fleet Coordinator

Arc Recruitment; Huddersfield; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency in the UK seeks a Fleet & Maintenance Coordinator to join a dynamic team. The role involves planning and coordinating maintenance schedules, ensuring compliance with legal standards, and managing supplier relationships. The ideal candidate will possess strong organisational skills, experience in service coordination, and a keen eye for detail. This position offers a competitive salary and opportunities for professional development in a supportive work environment.

Benefits

Competitive salary

Permanent, full‑time position

Excellent opportunity for professional development

Supportive and dynamic working environment

Responsibilities

• Plan and manage maintenance schedules for vehicles, trailers, and equipment.
• Ensure compliance with DVSA, operator licence, and manufacturer requirements.
• Process maintenance documentation accurately and keep systems updated.
• Coordinate breakdowns, repairs, and servicing with suppliers.
• Monitor costs against agreed budgets.
• Maintain accurate fleet records for compliance visibility.
• Monitor supplier performance to meet service levels.
• Deliver excellent customer service and resolve issues.
• Support continuous improvement in fleet maintenance processes.

Skills

Strong organisational and administrative skills

Experience coordinating service or maintenance schedules

Confident handling compliance systems

Excellent communication skills

Able to work under pressure

Good understanding of vehicle or HGV maintenance terminology

Previous experience within transport, hire, or engineering environment

Job description

An excellent opportunity has arisen for an experienced and organised Fleet & Maintenance Coordinator to join a busy and fast-paced team environment.

The successful candidate will be responsible for planning and coordinating all vehicle and asset maintenance activities, ensuring full compliance with legal and safety standards, and supporting day‑to‑day operational efficiency.

Key Responsibilities

• Plan and manage maintenance schedules for vehicles, trailers, and equipment, including PMIs, MOTs, LOLER testing, brake tests, and other statutory inspections.
• Ensure full compliance with all DVSA, operator licence, and manufacturer requirements.
• Process maintenance documentation accurately and keep internal systems updated.
• Coordinate breakdowns, repairs, and servicing with approved suppliers, ensuring minimal downtime.
• Raise purchase orders, authorise repairs, and monitor costs against agreed budgets.
• Maintain up‑to‑date and accurate fleet records for compliance visibility.
• Monitor supplier performance, ensuring service levels and response times are achieved.
• Deliver excellent customer service, resolving issues quickly and professionally.
• Support continuous improvement in fleet maintenance and compliance processes.

Skills & Experience

• Strong organisational and administrative skills.
• Experience coordinating service or maintenance schedules, ideally within automotive, logistics, plant hire, or transport sectors.
• Confident handling compliance systems, data, and maintenance documentation.
• Excellent communication skills for liaising with internal teams, suppliers, and customers.
• Able to work under pressure, managing multiple priorities effectively.
• Good understanding of vehicle or HGV maintenance terminology.
• Previous experience within a transport, hire, or engineering environment preferred.

Personal Attributes

• Self‑motivated and proactive.
• Commercially aware with strong attention to detail.
• Comfortable working in a fast‑paced, close‑knit team.
• Keen to learn and develop within fleet operations.

Benefits

• Competitive salary
• Permanent, full‑time position
• Excellent opportunity for professional development
• Supportive and dynamic working environment