Fleet Coordinator

HIVED; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Dynamic work env.

Learning opportunities

25 days holiday

Birthday day off

Private medical insurance

Performance reviews

Team lunches

Dog-friendly office

MacBook provided

Cycle to work

Volunteering days

Job summary

HIVED, based in London, is seeking a Fleet Coordinator to manage day-to-day vehicle fleet activities, ensuring safety, availability and cost control. You will detect damage early and coordinate with Maintenance and Operations to protect uptime and service reliability in a hands-on depot-based role.

In this busy environment you’ll inspect vehicles, log data, coordinate repairs, and monitor driver behaviour to uphold safety and performance. Collaboration with cross-functional teams is essential.

Qualifications

• What candidates must have: 1-3 years in operational roles or vehicle-related roles.
• Experience with vehicles uptime, light repairs, inspections, maintenance & servicing.
• Excellent communication and escalation skills.
• Ability to handle real-time operational pressure during peak periods.
• Strong cross-functional collaboration and relationship-building.

Responsibilities

• Ensure all vehicles are inspected, logged, and controlled to standards.
• Coordinate repairs and servicing to minimise downtime.
• Coordinate breakdowns with partners to reduce downtime.
• Monitor fleet performance and safety risks.
• Produce fleet performance insights and improvement actions.

Skills

Vehicle inspections

Fleet coordination

Safety compliance

Communication

Problem solving

Job description

About HIVED

At HIVED, we’re steamrolling forward as one of Europe’s fastest growing startups, and our momentum shows no signs of slowing.

Based in London, we are a climate and logistics start-up building the first sustainable parcel delivery network at scale, powered by a 100% electric fleet. In an ever-growing industry where unreliable service has long been the norm, HIVED has been built from the ground-up to meet the demands of modern consumers and disrupt parcel delivery.

A tech company at heart, our talent and technology is laser-focused on delivering the best possible delivery experience for end-customers and meeting the needs of our retail partners. From our drivers to our data engineers, we are constantly working to improve this customer experience that makes us deliver better.

Already trusted by leading international brands such as John Lewis, Nespresso, Uniqlo, H&M brands and more, we are solidifying our position as the leaders in Europe to tackle this growing market.

Our tight-knit team is made up of ex-Revolut, Bain, HelloFresh, ASOS, Apple and Google employees, and we are backed by some of Europe’s leading investors and VCs in climate-tech, logistics and mobility including Planet A Ventures, Maersk Growth, Pale Blue Dot VC, Eka Ventures, NordicNinja VC and the British government. We’re passionate about driving innovation and redefining the future of delivery.

Role Overview

The Fleet Coordinator owns the day-to-day control, inspection, and performance of the vehicle fleet, ensuring vehicles are safe, available, compliant, and cost-controlled.

The role is responsible for early detection of damage and risk, fast recovery of repair costs, and close coordination with Maintenance and Operations to protect vehicle uptime and service reliability.

This is a hands-on, depot-based role critical to operational continuity and cost discipline.

What you’ll be doing

• Ensure all vehicles are inspected, logged, and controlled to agreed standards.

• Carry out basic repairs where possible and collaborate with local garage for more complex repairs.

• Coordinate repairs and servicing with Fleet Maintenance to minimise downtime.

• Coordinate On the Road Breakdown with Fleet Maintenance/Third Party Partners to minimise downtime.

• Protect fleet uptime through early issue identification and prioritisation.

• Monitor driver behaviour and elevate safety or performance risks.

• Ensure key management processes followed & regularly audit keys.

• Ensure full compliance with health & safety and fleet standards.

• Produce clear fleet performance insights and improvement actions.

What we’re looking for

• 1-3 years’ experience operating in operational roles or vehicle-related roles.

• Experience of working with vehicles - uptime, light repairs, vehicle inspections, maintenance & servicing.

• High urgency, strong communication, strong escalation habits.

• Comfortable solving real-time operational pressure during peak windows.

• Able to communicate effectively & build relationships & work cross-functionally.

Our Values

• We Are Kind - Kind to the planet, our team and our partners. We listen with purpose, leave our egos at the door and aren't afraid to make difficult decisions. We must never confuse kindness with being "nice" - it requires us to be fair, consistent, honest, thoughtful and compassionate.

• We Are Tenacious - We fight every day to keep the customer promise, for every parcel entrusted to us. No matter how hard it gets or whatever stands in our way, we are relentless in our pursuit of excellence.

• We Are Curious - We never settle, constantly challenge convention and are never afraid to ask why. We believe there is always more to learn, always a better way, and that we're always only just getting started. We never fight the urge to be inquisitive, to understand the world around us and to explore where others might not.

• We Are Resourceful - Our planet's resources are scarce and our future depends on our ability to use them wisely. Waste is the enemy. We strive to do more with less, be more efficient and make the most of what we have.

How we reward our team

• Dynamic working environment with a diverse and driven team

• Huge opportunity for learning in a high growth environment, with progression opportunities based on success in the role

• 25 days of holiday allowance plus public holidays

  • if you're on a 4 days on - 4 days off shift pattern, you are entitled to the equivalent of 18 days paid holiday plus public holidays

  • similarly on 4 days on - 3 days off shift pattern, you are entitled to the equivalent of 20 days paid holiday plus public holidays

• 1 Birthday Day Off + 2 Tenure-Based Additional Days Off

• Subsidised Private Medical Insurance including dental, vision & mental health therapy

• Bi-annual performance reviews and tailored development plans

• Annual compensation review

• Team lunch provided once a week

• Quarterly team socials and annual sports day (HIVED Olympics)

• Enhanced maternity/paternity/adoption policy as day 1 right

• Community volunteer days

• Cycle to work scheme

• Dog friendly office and depots

• MacBook Air or Windows Laptop (depending on your preference)

Want to learn more?

• HIVED is B Corporation certified

• HIVED is #7 on The Sunday Times Tech 100

• Read how HIVED raised $42M to transform parcel delivery with AI and all-electric logistics network

• Check the Impact Reports for 2024 and 2025

• Keep up with HIVED here