Fleet Coordinator

Halo Accident Repair Centre Ltd; Bognor Regis; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading UK accident repair group is seeking a Fleet Coordinator to ensure the compliance and efficient maintenance of the company’s vehicle fleet. Responsibilities include managing service schedules and documentation, coordinating defects, and ensuring adherence to safety standards. The ideal candidate should possess strong organizational skills and knowledge of DVSA regulations. Competitive salary and comprehensive benefits package included.

Benefits

Accredited Living Wage Employer

Employee assistance programme

Health and wellbeing apps

Cycle scheme

Gym discounts

Retail and restaurant discount

Life Insurance

Health Insurance

VirtualGP

Enhanced family-friendly pay

Free fruit and pizza

Refer a friend bonus incentive

Employee recognition rewards

25 days holiday plus public holidays

Pension contributions

Modern working environment

Qualifications

• Experience in managing a vehicle fleet and ensuring compliance.
• Strong background in operational excellence in fleet management.

Responsibilities

• Manage and monitor PMI, LCV & service schedules for compliance.
• Maintain tachograph data and manage adherence to deadlines.
• Support O‑Licence undertakings and coordinate defect rectification.
• Keep accurate fleet records and support audits with documentation.
• Communicate compliance and maintenance deadlines effectively.

Skills

Strong organisational and scheduling skills

Excellent attention to detail and data accuracy

Knowledge of DVSA regulations, O‑Licence requirements

Ability to manage multiple priorities

Confident communicator

Skilled in using Fleet Management Systems

Tools

FleetCheck

Microsoft Excel

Digital record systems

Job description

Fleet Coordinator

£30,000

Hours: 7am – 4pm, Monday to Friday

Halo ARC Head Office – Bognor Regis

Halo is the industry leading UK-based accident repair group with 36 accident repair centres across the UK and we are still growing. Partnered with IRS (Intelligent Repair Services) based in Germany, we have an unrivaled platform for excellent training, development and employee packages.

We are looking for a Fleet Coordinator to join our Head Office Team. The Fleet Coordinator supports the day‑to‑day management and compliance of the company’s vehicle fleet, ensuring all vehicles remain roadworthy, compliant and efficiently maintained. This role upholds O‑Licence undertakings, monitors safety and legal standards and supports the wider fleet function in delivering operational excellence.

Key Responsibilities

• Manage and monitor PMI, LCV & service schedules for full compliance.
• Maintain tachograph data, ensuring adherence to drivers’ hours and WTD.
• Support O‑Licence undertakings and compliance audits.
• Coordinate defect rectification and track completion & liaise with workshops and suppliers to minimise downtime.
• Keep all fleet records accurate and up to date.
• Support internal/external audits with documentation and reports.
• Communicate key compliance and maintenance deadlines to sites.

Measurement & Performance

• 100 % PMI and service schedule compliance.
• No missed tachograph or inspection deadlines.
• Timely defect resolution and accurate documentation.
• Positive audit outcomes and reduced compliance risk.

Skills & Knowledge

• Strong organisational and scheduling skills.
• Excellent attention to detail and data accuracy.
• Knowledge of DVSA regulations, O‑Licence requirements and driver compliance.
• Ability to manage multiple priorities in a fast‑paced environment.
• Confident communicator with good problem‑solving ability.
• Skilled in using Fleet Management Systems (e.g., FleetCheck), Microsoft Excel and digital record systems.

Our Values

• Be Proud – take pride in your work and celebrate your successes, big or small.
• Keep It Simple – simple solutions are harder to find than complex ones, but consistency and simplicity matter most.
• Do the Right Thing – if it feels right in your heart, do it. If it doesn’t, then don’t.
• Always be extraordinary.

Benefits

• Accredited Living Wage Employer
• Employee assistance programme for you and your family
• Health and wellbeing apps
• Cycle scheme
• Gym discounts
• Retail and restaurant discount and cashback
• Life Insurance
• Health Insurance
• VirtualGP
• Enhanced family‑friendly pay such as maternity and paternity
• Free fruit and pizza
• Refer a friend bonus incentive
• Employee recognition rewards
• Team event budget (do something fun together!)
• Discounted LV insurance
• Paid breaks
• 25 days holiday plus public holidays
• Pension contributions
• Modern and clean working environment

We are committed to promoting equality of opportunity for all job applicants. Throughout the recruitment process we want all candidates to be at their best. We are an inclusive workplace where staff respect one another, feel valued for their differences and can be themselves.

To discuss this position or any of our positions in more detail, feel free to contact our recruitment team via [e-mail] or call 01243 546185. We aim to respond to all enquiries within 24 hours.